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To add the date to a formal letter, put it 1 or 2 lines below the sender's address. Write the date out in full rather than using any abbreviations. For example, you would write out the date like February 19, 2019. Make sure the date is aligned with the left margin to make it look neat.
The date format in American English When you prefer to write the date in American English, usually the month comes before the day, then followed by the year. If we use the same example as before: The 6th day of the month September, in the year 2019, then the date in American English should be written as: Sept 6.
Spell out the month unless it is used with a date. When used with a date, abbreviate only the following months: Jan., Feb., Aug., Sept., Oct., Nov. and Dec. Commas are not necessary if only a year and month are given, but commas should be used to set off a year if the date, month and year are given.
In both British and American English, the date can be written in abbreviated forms, either as a group of numbers (separated by hyphens, slashes or periods), or with the first few letters of the month. The date should be in day month year or month day year format depending on British or American use.
Be sure to date your letter, so the recipient will know when you wrote it. You may place the date either on the right-hand side of the page, a few lines below your address, or on the left side of the page a few lines below the other person's address.
Most formal letters will start with 'Dear' before the name of the person that you are writing to: 'Dear Ms Brown,' or 'Dear Brian Smith,' You can choose to use first name and surname, or title and surname. 'Dear Sir/Madam,' Remember to add the comma.
Start the letter with 'To Whom it may Concern'. Address the letter to 'Head of Customer Service' at the company address, then use 'Dear Sir'. Google the name of the person who heads that department, and use their name.
Hi [Name], Hello [Name], Dear [Name], Greetings, Hi, everyone Hey! To whom it may concern, [Misspelled Name],
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