Last updated on
May 25, 2026
Quickly edit documents online, add signatures, and send for signing — all from one easy-to-use solution you can access from anywhere.
Track Signature For Free
Create a legally-binding electronic signature and add it to contracts, agreements, PDF forms, and other documents – regardless of your location. Collect and track signatures with ease using any device.
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Up to 100 MB for PDF and up to 25 MB for DOC, DOCX, RTF, PPT, PPTX, JPEG, PNG, or TXT
Track Signature
Track your document signatures easily with pdfFiller's self-signing tool.
What is the Signature Tool?
The signature tool is a feature that allows you to create and manage your digital signatures. It distinguishes between self-signing, where you sign your own documents, and sending for signature, where you request others to sign. The tool offers three signing methods: drawing, typing, and uploading your signature. With a user-friendly interface, you can navigate the tool effortlessly, ensuring that you can track signatures without any confusion.
Why Track Signatures?
Tracking signatures is essential in document workflows for several reasons. First, it provides a clear record of who signed what and when, which is crucial for accountability. Second, it enhances document management by keeping everything organized and easily accessible. This is particularly important for small businesses that need to maintain professionalism and compliance in their operations.
How to Create a Signature
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1.Draw your signature using the drawing tool, which allows you to use your mouse or touchscreen to create a freehand signature.
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2.Type your name in the typing option, where you can select from various fonts that mimic handwritten signatures.
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3.Upload an image of your signature if you have a scanned version, ensuring it is clear and high-quality for best results.
Customizing Your Signature
You can customize your signature in several ways. Choose the color that best represents your brand or personal style. Adjust the thickness of the lines to make your signature stand out. You can also resize and reposition your signature on the document, allowing for complete personalization to fit your needs.
Saving and Reusing Signatures
To save your signature, simply click the save option after creating it. You can set a default signature that will automatically apply to future documents, making the process more efficient for frequent users. This feature saves time and ensures consistency across your signed documents.
Legal Validity of Signatures
pdfFiller signatures comply with important regulations such as ESIGN, UETA, eIDAS, and GDPR, ensuring that your electronic signatures are legally binding. The tool provides timestamped audit trails that verify when and where the signature was applied. Additionally, there is a verification process that adds another layer of security and authenticity to your signed documents.
Common Scenarios for Signature Use
There are many practical scenarios where signatures are needed. For instance, when signing a lease agreement, having a digital signature simplifies the process and speeds up the transaction. Authorizing a contract can also be done quickly with a digital signature, ensuring that all parties have a record of the agreement. Completing forms, such as tax documents or applications, is made easier with the ability to sign electronically, reducing paperwork and saving time.
Browser and Device Compatibility
The signature tool is compatible with major browsers such as Chrome, Firefox, and Safari, ensuring that you can access it from various operating systems. Additionally, mobile signing capabilities allow you to sign documents on the go. However, be aware of any limitations on device use, as some features may not be available on older devices.
Limitations of the Signature Tool
While the signature tool is powerful, it has some limitations. You cannot request signatures from others directly through the tool, which may require additional steps for collaboration. Saved signatures do not auto-apply to new documents, meaning you must select them each time. It is also important to note that this tool differs from the Signature Field feature, which allows for more complex signing workflows.
Next Steps After Signing
After signing a document, you can share it directly through email or download it for your records. Options for storing signed documents include saving them in your pdfFiller account or exporting them to cloud storage services. Additionally, you can integrate signed documents with other pdfFiller features, enhancing your overall document management experience.
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Collect legally binding electronic signatures the easy way
Edit, sign, send — done!
Customize your workflow
Send documents to a single recipient or an entire group. Assign roles, set a signing order, and schedule reminders for a smooth, error-free process.
Collect data efficiently
Create fillable PDF forms and let your recipients complete them from any device. Publish forms online or share them via a direct link to capture data and signatures without chasing people down.
Track and store documents
Get real-time visibility into the signing process and keep track of all your documents in one place. Your files are stored in secure cloud storage, so you can access them anytime and anywhere.
Share & collaborate
Need more eyes on a document before sending? Share it with the team to edit or highlight content, redact sensitive information, leave feedback, and exchange comments.
Maintain security & compliance
Collect signatures in compliance with ESIGN, UETA, eIDAS, and GDPR. Protect your documents with a password, request additional signer authentication, set document expiration dates, and more.
How to send a document for signature?
Upload
Upload your document to pdfFiller and click E-sign.
Add recipients
Choose who needs to sign and add as many recipients as you need.
Prepare
Drag and drop fillable fields on your document and assign them to specific recipients.
Finalize & send
Review your recipients, customize the signing order, set reminders, and hit Send.
Who needs this?
Explore how professionals use pdfFiller to get documents signed.
Sales
Quickly edit contracts, add eSignatures, and send them to clients or vendors for signing without leaving pdfFiller. Track who has signed and who still needs to take action, keeping your business running smoothly.
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Service agreements
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Vendor contracts
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Non-disclosure agreements (NDAs)
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Purchase orders
Human Resources
Create fillable PDF forms for offer letters, employment contracts, and onboarding documents. Let new hires complete and sign them from any device, making the onboarding process accessible and hassle-free for everyone.
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Offer letters
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Employment contracts
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Non-compete agreements
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Benefits enrollment forms
Legal
Share legal documents with your team for review or editing before sending them for signing. Speed up agreement negotiations by allowing all parties to share feedback and make quick edits without endless email chains.
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Contracts and agreements
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Power of attorney forms
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Affidavits
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Settlement agreements
Real Estate
Edit property agreements, add signature fields, and send them to buyers, sellers, or agents for signing. Send documents to a single recipient or an entire group, and track the signing process in real time to ensure timely closings.
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Purchase agreements
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Lease contracts
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Property disclosure forms
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Inspection reports
Education
Create fillable forms for permission slips, enrollment documents, or policy acknowledgments. Allow parents, students, or staff to complete and sign them from any device. Keep track of all signed documents in one secure place for easy access and compliance.
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Permission slips
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Enrollment forms
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Scholarship applications
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Teacher contracts
Finance
Edit financial agreements, add eSignatures, and send them to clients or stakeholders for signing. Allow clients to complete and sign online digital forms from anywhere to simplify loan applications, account openings, and authorizations.
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Loan agreements
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Investment contracts
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Financial statements
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Payment authorizations
Why sign documents with pdfFiller?
Ease of use
Users appreciate pdfFiller's intuitive interface and the ability to manage documents from anywhere without clunky desktop software.
More than eSignature
pdfFiller is a complete solution that offers PDF editing, eSignature, file storage, and collaboration under one roof.
For individuals and teams
Whether you work solo or with a team, pdfFiller equips you with all the tools to handle your daily document tasks.
pdfFiller scores top ratings on review platforms
I have been very happy with the functionality thus far. I may be interested in a webinar in the future. A survey in a month or two would allow me a better sample to assess how PDFfiller will work to meet my needs.
What do you like best?
I like that PDF filler is accurate on what goes where like your signature or your address
What do you dislike?
I really don't have anything bad to say about this app,it's helpful
Recommendations to others considering the product:
Use this app,it's very useful and helps you save alot of time
What problems are you solving with the product? What benefits have you realized?
Time saving,you can use it on your laptop or cellphone and it's easly installed
I like that PDF filler is accurate on what goes where like your signature or your address
What do you dislike?
I really don't have anything bad to say about this app,it's helpful
Recommendations to others considering the product:
Use this app,it's very useful and helps you save alot of time
What problems are you solving with the product? What benefits have you realized?
Time saving,you can use it on your laptop or cellphone and it's easly installed
What do you like best?
I used PDFfiller to complete PDF versions of scholarship applications and it was such a time savings and so easy to work with that it was worth every penny. Since that time I have found many more features, like the verified signing, that it has become a necessary tool for both work and personal use.
What do you dislike?
Not really anything I disliked. I think the price for a personal user is a little expensive.
What problems are you solving with the product? What benefits have you realized?
Verified signatures and completing PDF documents.
I used PDFfiller to complete PDF versions of scholarship applications and it was such a time savings and so easy to work with that it was worth every penny. Since that time I have found many more features, like the verified signing, that it has become a necessary tool for both work and personal use.
What do you dislike?
Not really anything I disliked. I think the price for a personal user is a little expensive.
What problems are you solving with the product? What benefits have you realized?
Verified signatures and completing PDF documents.
RECOMMENDED
This app/website is really good. It is easier and it has some features that is really useful if you're dealing with pdf files all day long. The downside tho, it is quite pricey for me. But if you're okay with the price, consider subscribe to their service, very recommended.
The card reading company kept declining…
The card reading company kept declining every card I had even though they were all in good standing. Customer Service (online chat) tried several remedies. Still did not work. I needed to print the document I completed. Customer Service gave me a one time free print so I was not in a bind and will try again tomorrow from different computer to actually purchase the service!!Thank you!!
Quick and Easy
I needed it to quickly fill out some forms. Inserting text so it lines up with lines on the form is a little tricky, but other than that, pretty straightforward. Would definitely recommend!
Watch pdfFiller eSignatures in action
Check out a quick video tutorial that shows how to create and place your signature or send a document for signing.
What businesses achieve with pdfFiller
Discover how you can benefit too.
How can I effectively track signatures on my documents using pdfFiller?
To effectively track signatures on your documents using pdfFiller, utilize the platform's built-in tracking feature that allows you to monitor the status of each signature request in real-time. This feature not only shows whether the document has been viewed or signed but also provides timestamps for each action. To maximize this functionality, ensure that you send signature requests via email directly through pdfFiller, as this integrates tracking seamlessly. Additionally, consider setting up notifications for when a document is signed, which helps you stay updated without constantly checking the platform.
What security measures does pdfFiller implement for tracking signatures?
pdfFiller employs robust security protocols to ensure that tracking signatures on your documents is both safe and reliable. The platform uses encryption for data in transit and at rest, ensuring that sensitive information remains protected. Furthermore, each signature request is logged with an audit trail, providing a detailed history of actions taken on the document. For added security, you can enable two-factor authentication on your account. This not only secures your documents but also gives you peace of mind when tracking signatures, knowing that your data is safeguarded against unauthorized access.
Can I track signatures on documents sent from different devices?
Yes, you can track signatures on documents sent from different devices using pdfFiller's cloud-based platform. The service is designed to be cross-platform compatible, allowing you to send and manage signature requests from any device—be it a desktop, tablet, or smartphone. This flexibility ensures that you can monitor the status of signatures in real-time, regardless of where you are. To enhance your experience, consider using the pdfFiller mobile app, which offers notifications and updates on signature requests, making it easier to manage documents on the go.
What should I do if a recipient is having trouble signing my document?
If a recipient is having trouble signing your document, first ensure they are using a compatible browser and that there are no connectivity issues. Encourage them to check their email for the signature request and to follow the link provided. If problems persist, you can resend the signature request through pdfFiller, which may resolve any technical glitches. Additionally, offer to guide them through the signing process via a quick call or chat, as personal assistance can often clarify any confusion and expedite the signing process.
How can I automate the signature tracking process in pdfFiller?
To automate the signature tracking process in pdfFiller, utilize the platform's document automation features, which allow you to set up workflows for sending and tracking signature requests. You can create templates for frequently used documents, enabling you to send them out with pre-filled information quickly. Additionally, consider integrating pdfFiller with your existing CRM or project management tools, which can streamline the process further by automatically sending signature requests based on specific triggers. This not only saves time but also ensures that you never miss a signature deadline.
Is it possible to track multiple signatures on a single document?
Yes, pdfFiller allows you to track multiple signatures on a single document efficiently. When you prepare a document for signing, you can add multiple signature fields for different recipients. Each recipient will receive their own request, and you can monitor the status of all signatures in one place. This feature is particularly useful for legal teams and businesses that require approvals from multiple stakeholders. To optimize this process, clearly communicate with all parties involved about the signing order and deadlines to ensure a smooth workflow.
What are the benefits of tracking signatures digitally with pdfFiller?
Tracking signatures digitally with pdfFiller offers numerous benefits, including enhanced efficiency, improved security, and better compliance. Digital tracking eliminates the need for physical paperwork, reducing delays and the risk of lost documents. You can access real-time updates on the signing status, which helps in managing timelines effectively. Moreover, the digital audit trail provides a clear record of who signed and when, which is essential for legal compliance. To fully leverage these benefits, regularly review your document management processes and consider training your team on best practices for using pdfFiller.
