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Judicial Council of California Trial Court Financial Policies and Procedures PETTY CASH POLICY NUMBER: FIN 8.04 Revised: December 2016 Policy No. Page FIN 8.04 1 of 11 Trial Court Financial Policies
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How to fill out fin 804 petty cash:

01
Obtain the fin 804 petty cash form from your company's accounting department or download it from the official website.
02
Fill out the header section of the form, including the date, department name, and employee's name responsible for maintaining the petty cash funds.
03
Write the starting balance of the petty cash fund in the designated field. This should be the amount of cash you have available at the beginning of the accounting period.
04
Enter all the expenditures made from the petty cash fund during the accounting period. Include the date, description of the expense, and the amount spent for each transaction.
05
Keep track of any reimbursements or replenishments made to the petty cash fund. Note the date, source, and amount of the replenishment.
06
Calculate the ending balance of the petty cash fund by subtracting the total expenses from the starting balance and reimbursements. Write this amount in the designated field.
07
Sign and date the form, indicating that you have accurately recorded the transactions.
08
Submit the completed fin 804 petty cash form to the appropriate personnel for review and reconciliation.

Who needs fin 804 petty cash:

01
Small businesses that frequently make small and miscellaneous expense payments.
02
Organizations that want to track and control their cash on hand for small purposes.
03
Companies that have authorized employees to make minor purchases without going through a formal purchasing process.
04
Entities that want to maintain a detailed record of petty cash expenses for financial reporting and auditing purposes.
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Fin 804 petty cash is a form used to report petty cash transactions within an organization.
Any individual or department that handles petty cash funds is required to file fin 804 petty cash.
Fin 804 petty cash should be filled out by detailing each petty cash transaction including the date, amount, description, and approval signature.
The purpose of fin 804 petty cash is to track and monitor cash expenditures made from the petty cash fund.
Information such as date, amount, description of expenditure, and approval signature must be reported on fin 804 petty cash.
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