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This document is used to request authority for the disposition of records, including retention periods as specified by the agency. It outlines the details regarding records that are no longer needed
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How to fill out request for records disposition
How to fill out REQUEST FOR RECORDS DISPOSITION AUTHORITY
01
Begin by downloading or obtaining the REQUEST FOR RECORDS DISPOSITION AUTHORITY form.
02
Fill in the agency name and address at the top of the form.
03
Provide the title of the records series you are requesting disposition authority for.
04
Specify the inclusive dates of the records.
05
Describe the records' contents and their retention period.
06
Indicate the proposed disposition of the records upon the end of the retention period.
07
Review and ensure all required signatures are included.
08
Submit the completed form to the appropriate records management authority.
Who needs REQUEST FOR RECORDS DISPOSITION AUTHORITY?
01
Government agencies managing records.
02
Organizations requiring formal approval for record retention or destruction.
03
Any entity handling large volumes of records that need disposal or retention guidelines.
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People Also Ask about
What is the proper disposition for a permanent record?
If a document or record has historical value, your records disposition plans should include a transfer of ownership over to your archives. Should a record be sent to the archives, the retention period is indefinite, and it should be kept there permanently.
What is the disposition of your records?
“Disposition” means the final retention action carried out on a Record. This may include destruction, deletion, secure destruction or deletion, or transfer for archival review or to a third party.
What does disposition of records mean?
A record may be dispositioned when it has reached the end of its retention period. Disposition of records may entail destroying paper or electronic records, confidentially shredding records, or transferring records to the State Archives if they have been identified as “Notify Archives” on the Retention Schedule.
Which are the appropriate dispositions for records?
0:07 4:18 Value they can include things like routine correspondence. Meeting minutes or temporary data files.MoreValue they can include things like routine correspondence. Meeting minutes or temporary data files. The key characteristic of temporary records is that they have a limited retention.
What is a record disposal?
"Disposal" refers to the disposal of the record whether by physical destruction or transfer to the University Archives at the end of its retention period.
What is a disposition authority?
Disposition authority Legal approval empowering an agency to transfer permanent records to the National Archives or carry out the disposal of temporary records.
What is a disposition of records?
Disposition means those actions taken regarding Federal records after they are no longer needed in office space to conduct current agency business. These actions include: Transfer of records to agency storage facilities or NARA records centers. Transfer of records from one Federal agency to another.
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What is REQUEST FOR RECORDS DISPOSITION AUTHORITY?
A REQUEST FOR RECORDS DISPOSITION AUTHORITY is a formal request submitted to seek approval for the disposal, retention, or transfer of records in accordance with legal and administrative requirements.
Who is required to file REQUEST FOR RECORDS DISPOSITION AUTHORITY?
Typically, federal agencies, state agencies, and other organizations that manage public records are required to file a REQUEST FOR RECORDS DISPOSITION AUTHORITY.
How to fill out REQUEST FOR RECORDS DISPOSITION AUTHORITY?
To fill out a REQUEST FOR RECORDS DISPOSITION AUTHORITY, you should provide details such as the description of the records, their proposed retention period, and the legal authority supporting the request. Additionally, submit any required signatures and supporting documentation.
What is the purpose of REQUEST FOR RECORDS DISPOSITION AUTHORITY?
The purpose of REQUEST FOR RECORDS DISPOSITION AUTHORITY is to ensure that records are managed properly, in compliance with laws and regulations, and to authorize their destruction or retention.
What information must be reported on REQUEST FOR RECORDS DISPOSITION AUTHORITY?
The information that must be reported includes a description of the records, retention schedule, legal authorities, responsible officials' signatures, and the justification for the records disposition.
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