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FINANCIAL EXAMINATION AND RECORD-KEEPING PROCEDURES FOR SPECIAL CIVIL PART OFFICERS Directive 4-03 (Supersedes 7-01) Issued by: July 3, 2003, Richard J. Williams Administrative Director This directive,

A. All Writ Summonses for Special Civil Part Summonses must be signed by a Special Civil Part Officer and must contain the following information: 1. The name, position, and mailing address of the person who is to serve as the Special Civil Part Officer; 2. In the case of a Special Civil Part Officer, the date of birth of the person; 3. The signature of the Special Civil Part Officer; 4. The telephone number and mailing address on file for the person who is to serve as the Special Civil Part officer; 5. The date and time of the filing and issuance of the writ; 6. The case designation number, the name and address of the court, the name and address of the defendant, the type of writ sought, the amount of money at stake, and the manner in which the funds will be distributed to attorneys. 7. The name of the judge to whom the writ is sought; 8. The date and time, with the name of court, of the hearing to be held to consider the writ; 9. The title of the defendant who the plaintiff claims to be entitled to receive fees; 10. An acknowledgment of receipt by the Special Civil Part Officer before the court granting the Special Part Officer the issuance of a writ; 11. A copy of the order granting the writ; 12. A copy of each and every court seal; 13. A copy of each and every writ; 14. A copy of the summons and all pleadings; 15. A copy of the writ itself, and a copy of any notice; and 16. A copy of every application sought in connection with the writ. The following notation on all writs must be made: The special officer is executing the writ(s) listed on the first page. The special officer's name at the time of the issuing of the writ must be clearly and conspicuously displayed, except when the issuance of the writ relates to information not known to the court, in which case the Special Civil Part Officer must make the notation “N/A.” 2. Records to be Provided to Court. A subpoena to which an order was issued by the court must be served upon the parties and all other interested persons who have been notified of the service of the subpoena within the time required. A notice of a summons to any of the defendants must be served within a reasonable time. 3. Court Records.

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