Get the free New Hire Checklist

A comprehensive checklist for onboarding new employees at the Oregon Department of Corrections, detailing pre-first day preparations, first-day activities, employee policies to review, and documentation

How to fill out new hire checklist

How to fill out New Hire Checklist

1. Gather all necessary documents and materials needed for the onboarding process.
2. Fill in personal information such as name, address, and contact details.
3. Complete tax forms, such as W-4 or similar, as required by your jurisdiction.
4. Review and acknowledge company policies and procedures.
5. Provide any required identification or verification documents.
6. Complete training and orientation schedules as outlined in the checklist.
7. Obtain any necessary equipment or access (like ID badge, email setup, etc.).

Who needs New Hire Checklist?

1. All new employees starting at the company.
2. Human Resources personnel involved in the onboarding process.
3. Managers or supervisors overseeing new hires.

People Also Ask about

What documents do I need when starting a new job?

9 documents you need to start your new job Identification. Employees need to affirm their identity by providing certain documents to employers. Form W-4. Form I-9. Bank account details. Work permit. Criminal record. Vaccination records. Credit report.

What paperwork do you typically fill out for a new employer?

The most common types of employment forms to complete are: W-4 form (or W-9 for contractors) I-9 Employment Eligibility Verification form. State Tax Withholding form.

Which forms are required to new hire reporting?

California. All employers must report new hires, rehires, and contractors being paid over $600 within 20 days via Form W-4 or state equivalent form. Employers submit this paperwork to the California Employment Development Department.

What are the 5 pillars of onboarding?

A new employee training checklist should include an introduction to company policies and procedures, role-specific skills and knowledge, health and safety protocols, software and tool training, communication and reporting procedures, and details about mentorship programs.

What are the 5 C's of new hire onboarding?

From the very first day of employee onboarding, the 5 Cs – Clarity, Compliance, Culture, Connection, and Check-In – serve as crucial pillars that support an effective onboarding process.

What paperwork do new hires need to fill out?

These have since evolved into the 5 “C's” of Onboarding: Compliance, Clarification, Confidence, Connection, and Culture.

What paperwork is needed to hire employees?

Demographic and Administrative Forms Form Number (if applicable)Form Description I-9 Employment Eligibility Verification SF-144 Statement of Prior Federal Service * Employee Address Form (for Bureau of Labor Statistics new employees only) W-4 Federal Withholding Form8 more rows

For pdfFiller’s FAQs

What is New Hire Checklist?

The New Hire Checklist is a document that outlines the necessary steps and requirements for onboarding new employees within an organization.

Who is required to file New Hire Checklist?

Employers are required to file the New Hire Checklist for any new employee hired within their organization.

How to fill out New Hire Checklist?

To fill out the New Hire Checklist, employers must complete the required fields with information such as the employee's name, start date, and other relevant data as indicated on the checklist.

What is the purpose of New Hire Checklist?

The purpose of the New Hire Checklist is to ensure that all necessary documentation and procedures are completed for a smooth onboarding process, helping new employees integrate into the organization.

What information must be reported on New Hire Checklist?

Information that must be reported on the New Hire Checklist typically includes the employee's name, Social Security number, hire date, and various compliance-related details required by state and federal laws.