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This document serves as a justification form for procuring goods or services on a sole source basis, detailing the reasons and requirements needed for compliance with the Illinois Procurement Code.

How to fill out justification for sole source

How to fill out Justification for Sole Source Purchases or Contracts

1. Identify the product or service required and its specifications.
2. Determine if the item or service is available from multiple sources.
3. Prepare a detailed statement explaining the unique capability or specific expertise of the sole source provider.
4. Document the justification for not soliciting competitive bids, including any urgency or specialized needs.
5. Include any supporting documentation that validates the sole source decision, such as previous contracts or expert opinions.
6. Complete the required forms with accurate information, ensuring all sections are filled out thoroughly.
7. Obtain the necessary approvals from relevant authorities within the organization.
8. Submit the justification to the appropriate procurement or contracting office for review.

Who needs Justification for Sole Source Purchases or Contracts?

1. Public agencies or government entities that require procurement of goods or services.
2. Organizations that operate under regulations or guidelines governing purchasing.
3. Departments that plan to make purchases which cannot be sourced from multiple vendors.

People Also Ask about

How to write a single source justification?

Preparing the Sole or Single Source Justification The justification should: Be prepared by someone familiar enough with the requirements to provide the necessary information. Include the signature and title of the preparer. The author should be prepared to substantiate any facts if an audit occurs.

What are the evaluation factors for sole source award?

Sole Source. For non-competitive acquisitions, sole source proposals are evaluated for determination of a fair and reasonable price and for analysis of factors such as cost elements, technical and management approach, and adequacy of the terms and conditions of the prospective contract.

What are the 5 evaluation criteria for evaluation?

Relevance, coherence, effectiveness, efficiency, impact, and sustainability are widely used evaluation criteria, particularly in international development co-operation. They help to determine the merit or worth of various interventions, such as strategies, policies, programmes or projects.

What are the criteria for sole source?

Legitimate sole source situations require thorough justification, including market research and analysis, evidence of unique expertise or specialized needs that only one vendor can fulfill, and a demonstration that the price is fair and reasonable.

What is the difference between sole source and single source justification?

Single sourcing is where a particular supplier is chosen by an organisation, even when other suppliers are available. Sole sourcing is where there is only one supplier available for the required product or service that your organisation needs. It's also sometimes referred to as monopolistic supplier.

What are the criteria for sole source evaluation?

Sole Source. For non-competitive acquisitions, sole source proposals are evaluated for determination of a fair and reasonable price and for analysis of factors such as cost elements, technical and management approach, and adequacy of the terms and conditions of the prospective contract.

What is an example of a sole source statement?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of. Component for existing piece of equipment.

What are the five criteria for evaluating sources?

Common evaluation criteria include: purpose and intended audience, authority and credibility, accuracy and reliability, currency and timeliness, and objectivity or bias.

For pdfFiller’s FAQs

What is Justification for Sole Source Purchases or Contracts?

Justification for Sole Source Purchases or Contracts is a documented rationale used to explain the reasons for procuring goods or services from a single supplier without a competitive bidding process. It outlines the unique qualifications of the supplier and the necessity of their specific products or services.

Who is required to file Justification for Sole Source Purchases or Contracts?

Typically, the agency or department within an organization that intends to make a sole source purchase or contract is required to file the justification. This may include procurement officials, project managers, or other authorized personnel.

How to fill out Justification for Sole Source Purchases or Contracts?

To fill out the Justification for Sole Source Purchases or Contracts, one should clearly state the product or service needed, indicate the specific supplier, provide details on why other suppliers are not suitable, and include supporting evidence such as technical specifications or proprietary rights.

What is the purpose of Justification for Sole Source Purchases or Contracts?

The purpose of the justification is to ensure transparency, accountability, and compliance with procurement regulations by providing a clear rationale for bypassing competitive bidding, thus minimizing the risk of favoritism or misuse of public funds.

What information must be reported on Justification for Sole Source Purchases or Contracts?

The information that must be reported includes a description of the goods or services, the name of the sole source vendor, reasons for selecting this vendor, any alternative sources considered, and supporting information that validates the sole source decision.