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This document is used by cardholders to acknowledge missing receipts for transactions made using a purchasing card (P-Card), requiring signatures from both the cardholder and the P-Card coordinator.
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How to fill out p-card acknowledgment of missing
How to fill out P-CARD ACKNOWLEDGMENT OF MISSING RECEIPT
01
Start by obtaining the P-CARD ACKNOWLEDGMENT OF MISSING RECEIPT form from your finance department or online resources.
02
Fill out your name, department, and contact information at the top of the form.
03
Provide the date of the transaction that the receipt is missing for.
04
Enter the amount of the transaction.
05
Describe the nature of the purchase and reason for the missing receipt in the designated section.
06
Sign and date the acknowledgment section at the bottom of the form.
07
Submit the completed form to your supervisor or finance department as instructed.
Who needs P-CARD ACKNOWLEDGMENT OF MISSING RECEIPT?
01
Employees who use a P-CARD for business purchases and have lost or misplaced a receipt.
02
Finance staff who require documentation for accurate record-keeping and accounting purposes.
03
Supervisors or managers who need to approve missing receipts for compliance.
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People Also Ask about
What is the functionality of missing receipt affidavit?
The Missing Receipt Affidavit should be used when the merchant has not provided a receipt or a duplicate receipt cannot be obtained. By using the Affidavit, you are stating that the related expense is in compliance with University Policy and qualifies as a legitimate business expense.
Where in the configuration would you enable the missing receipt affidavit?
On the expense report, click Receipts > Missing Receipt Affidavit. The Missing Receipt Affidavit window opens. Select each entry that requires an affidavit. Click Accept & Create.
How to add missing receipt concur?
To attach a Missing Receipt Declaration: From within an open expense report, select the expense line entry which is missing a receipt. Next, click the Receipts link. From the Manage Receipt options select Missing Receipt Declaration. Select Accept & Create.
How to do a missing receipt declaration?
Enter a missing receipt affidavit From within the mobile application, select the expense entry to which you want to add the Missing Receipt Declaration. At the top of the expense details, select Add Receipt. From the list of options that appear, select Missing Receipt Declaration.
How do I claim a lost receipt?
To claim expenses without a receipt or invoice, you will often need to explain the reason for the missing evidence and provide a signed statement justifying the expense and asserting that the amount is correct. This signed statement is known as an affidavit.
What is a missing receipt declaration?
The Missing Receipt Declaration (which some users may remember as the “Missing Receipt Affidavit”) allows a user to provide a declaration for lost or misplaced required receipt images.
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What is P-CARD ACKNOWLEDGMENT OF MISSING RECEIPT?
P-CARD ACKNOWLEDGMENT OF MISSING RECEIPT is a formal document used to acknowledge that a receipt for a purchase made using a P-CARD (Purchasing Card) is missing. It allows for the proper accounting and reconciliation of expenses without the physical receipt.
Who is required to file P-CARD ACKNOWLEDGMENT OF MISSING RECEIPT?
Any individual who has made a purchase using a P-CARD and cannot provide the associated receipt is required to file the P-CARD ACKNOWLEDGMENT OF MISSING RECEIPT.
How to fill out P-CARD ACKNOWLEDGMENT OF MISSING RECEIPT?
To fill out the P-CARD ACKNOWLEDGMENT OF MISSING RECEIPT, a person must provide details such as the date of the transaction, the amount spent, the vendor name, a description of the purchase, and an explanation for the missing receipt.
What is the purpose of P-CARD ACKNOWLEDGMENT OF MISSING RECEIPT?
The purpose of the P-CARD ACKNOWLEDGMENT OF MISSING RECEIPT is to maintain accurate financial records, ensure accountability for expenditures, and comply with organizational policies regarding procurement and expense reporting.
What information must be reported on P-CARD ACKNOWLEDGMENT OF MISSING RECEIPT?
The information that must be reported includes the transaction date, transaction amount, vendor name, purpose of the transaction, and any other necessary details that provide context for the missing receipt.
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