Get the free Export Invoice Template - Speed Couriers

Commercial Proforma 1) Invoice Number and Date 2) Consignment No. 3) Shipper s Name 9) Receiver s Name 4) Shipper s Address 10) Receiver s Address 5) Contact Name 11) Contact Name 6) Contact Number

How to fill out export invoice template

How to fill out an export invoice template:

1. Start by entering the necessary information at the top of the template. This typically includes your company's name and address, as well as the customer's information such as their name and address.
2. Include the export invoice number or reference number. This helps in identifying the invoice and keeping track of it for future reference.
3. Specify the date of the invoice. This is important for record-keeping and ensures that the invoice is issued in a timely manner.
4. Provide a detailed description of the exported goods or services. Include the quantity, unit price, and any additional charges or discounts that may apply.
5. Calculate the total value of the invoice by multiplying the unit price by the quantity for each item. You can also include any applicable taxes or fees in this total.
6. If applicable, include any shipping or handling charges that are associated with the export. This may include packaging, insurance, or freight costs.
7. Outline the payment terms and methods. Specify when the payment is due, whether it be upon receipt of the invoice or within a certain number of days. Also, indicate the accepted payment methods such as bank transfer or credit card.
8. Include any additional terms or conditions that may be relevant to the export transaction. This could include return policies, warranty information, or any special agreements that have been made with the customer.

Who needs an export invoice template?

1. Exporters: Exporters who are involved in international trade need an export invoice template to document their sales transactions and provide buyers with a clear breakdown of the costs involved.
2. Importers: Importers may also require an export invoice template to keep records of their international purchases and to facilitate payment to the exporters.
3. Customs Authorities: Customs authorities in the importing country may request export invoices to verify the value, quantity, and nature of the goods being imported. Having a well-prepared export invoice template ensures smooth customs clearance procedures.
4. Banks and Financial Institutions: Banks and financial institutions often require export invoices as supporting documentation for trade finance transactions, such as letters of credit or documentary collections.
5. Tax Authorities: Tax authorities in both the exporting and importing countries may require export invoices to validate the accuracy of tax declarations and ensure compliance with tax regulations.

In conclusion, an export invoice template is essential for accurately documenting and facilitating international trade transactions. It helps exporters, importers, customs authorities, banks, and tax authorities to have a clear and comprehensive record of the export transaction.

For pdfFiller’s FAQs

Where do I find export invoice template?

With pdfFiller, an all-in-one online tool for professional document management, it's easy to fill out documents. Over 25 million fillable forms are available on our website, and you can find the export invoice template in a matter of seconds. Open it right away and start making it your own with help from advanced editing tools.

How do I make changes in export invoice template?

The editing procedure is simple with pdfFiller. Open your export invoice template in the editor. You may also add photos, draw arrows and lines, insert sticky notes and text boxes, and more.

Can I create an eSignature for the export invoice template in Gmail?

With pdfFiller's add-on, you may upload, type, or draw a signature in Gmail. You can eSign your export invoice template and other papers directly in your mailbox with pdfFiller. To preserve signed papers and your personal signatures, create an account.

What is export invoice template?

Export invoice template is a document that outlines the details of a transaction involving the export of goods or services from one country to another.

Who is required to file export invoice template?

Exporters are typically required to file export invoice templates with the relevant authorities.

How to fill out export invoice template?

To fill out an export invoice template, the exporter must include information such as the details of the goods or services being exported, the value of the transaction, the destination country, and any applicable taxes or tariffs.

What is the purpose of export invoice template?

The purpose of an export invoice template is to provide a detailed record of an export transaction for customs and tax purposes.

What information must be reported on export invoice template?

Information such as the description of the goods or services, quantity, value, the parties involved, and any applicable taxes or tariffs must be reported on an export invoice template.