Get the free PURCHASING CARD APPROVAL FORM - Fairfield University - fairfield

PURCHASING CARD APPROVAL FORM Purchasing Cardholder Acknowledgement of Responsibilities Agreement Form By Participation in the Fairfield University Purchasing Card Program as a Cardholder, you assume

How to fill out purchasing card approval form

1. Start by obtaining a copy of the purchasing card approval form. This form is typically available from the finance or procurement department of your organization.
2. Carefully read through the form instructions and ensure you understand the purpose and requirements of the purchasing card approval process. This will help you avoid any mistakes or delays in filling out the form.
3. Begin by providing your personal information. This may include your name, job title, department, and contact details. Make sure to double-check the accuracy of this information before proceeding.
4. Identify the vendor or supplier from whom you are requesting to make a purchase using the purchasing card. Include relevant information such as the vendor's name, address, and contact details.
5. Specify the items or services you intend to purchase. Be as detailed as possible, including any specific quantities or specifications if necessary.
6. Indicate the estimated cost of the purchase. If you are uncertain about the exact cost, it is better to provide a reasonable estimate rather than leaving the field blank.
7. Provide a clear justification or business purpose for the purchase. Explain why the items or services are necessary for your role or department, and how they will contribute to the organization's objectives.
8. If the form includes an approval section, ensure that the appropriate individuals sign off on your request. This may involve obtaining signatures from your supervisor, budget approver, or other relevant parties within your organization.
9. Review the completed form for any errors or omissions. Double-check the accuracy of all the information provided to avoid any potential issues or delays in the approval process.

Who needs purchasing card approval form?

1. Employees who are authorized to make purchases on behalf of the organization using a purchasing card.
2. Individuals who require pre-approval for specific purchases due to budgetary constraints or organizational policies.
3. Departments or teams responsible for managing and reconciling purchasing card transactions within the organization.
4. Finance or procurement departments that oversee the purchasing card program and enforce compliance with internal controls and policies.

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