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Commonwealth of Virginia Information Technologies Agency STATEWIDE HARDWARE AND MAINTENANCE CONTRACTS Date: March 7, 2016, Contract #: VA140331SHI Authorized User: All public bodies, including VITA,
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How to fill out statewide hardware and maintenance:

01
Start by downloading the statewide hardware and maintenance form from the official website or obtaining a hard copy from the concerned department.
02
Carefully read the instructions provided on the form to ensure you understand the requirements and obligations.
03
Begin by filling out the personal/contact information section, which may include details such as your name, address, phone number, and email address.
04
Proceed to the hardware details section, providing the requested information about the hardware being maintained. This may include the hardware type, serial number, model, and any additional relevant details.
05
If applicable, fill out the maintenance history section, providing information about past maintenance work done on the hardware. This may include the dates, types of maintenance, and the name/contact information of the maintenance provider.
06
Ensure to include any supporting documents or attachments required, such as invoices, receipts, or photographs related to the maintenance work.
07
Review the completed form to check for any errors or missing information. Make sure all sections are properly filled out and legible.
08
Sign and date the form in the designated area to authenticate the information provided.
09
Submit the completed statewide hardware and maintenance form as instructed, whether it's through online submission, mailing, or delivering it in person.

Who needs statewide hardware and maintenance?

01
Businesses and organizations that own or operate hardware systems that are utilized statewide may require statewide hardware and maintenance services. This could include government departments, educational institutions, healthcare facilities, transportation services, and more.
02
Individuals who provide maintenance services to statewide hardware systems may also need statewide hardware and maintenance to document the work performed, create a maintenance history, and ensure compliance with any regulations or guidelines.
03
Government agencies or regulatory bodies overseeing statewide hardware systems may necessitate statewide hardware and maintenance documentation for auditing, monitoring, and compliance purposes.
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Statewide hardware and maintenance refers to the inventory and updates of all hardware equipment and maintenance activities conducted across an entire state.
State agencies, departments, or organizations within the state government are typically required to file statewide hardware and maintenance reports.
To fill out statewide hardware and maintenance reports, one must gather information on all hardware assets, maintenance activities, and updates conducted within the specified time period.
The purpose of statewide hardware and maintenance is to ensure that all hardware equipment in the state government is properly tracked, maintained, and accounted for.
Information such as inventory of hardware assets, maintenance activities conducted, updates made to hardware equipment, and any issues encountered during maintenance must be reported on statewide hardware and maintenance.
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