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Agenda Cover Memorandum Meeting Date: Meeting Type: Item Title: December 7, 2015, COW (Committee of the Whole) City Council Budget Workshop Approve First Reading of Ordinances for the 2015 Property

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How to fill out approve first reading of:

1. Read the document: Start by thoroughly reading the document that requires the approval of the first reading. Understand the purpose, content, and any implications it may have.
2. Take notes: While reading the document, take notes on key points, concerns, or areas that require clarification or further discussion.
3. Understand the process: Familiarize yourself with the process of approving the first reading. This may involve submitting the document to a specific department, committee, or board for review.
4. Address any concerns: If you have any concerns or questions about the document, discuss them with the relevant individuals or colleagues before the approval process. This will ensure clarity and avoid any misunderstanding or potential issues later on.
5. Prepare the necessary documentation: Ensure that you have all the required documentation for the approval process. This may include a cover letter, additional supporting materials, or any specific forms or formats required by the approving body.
6. Submit the document: Follow the designated process for submitting the document. Be mindful of any deadlines or specific requirements to ensure a smooth approval process.
7. Attend the meeting: In some cases, the approval of the first reading may require attendance at a meeting or presentation to provide further context or answer any questions. Be prepared to present the document and address any concerns raised by the approving body.
8. Follow up: After the first reading approval process, it is essential to follow up on any additional steps required. This may include revising the document or addressing the feedback received during the approval process.

Who needs to approve the first reading of:

1. Typically, the approving body for the first reading can vary depending on the context. It may involve individuals such as supervisors, department heads, or committees within an organization.
2. In governmental or legislative settings, the first reading approval may be required from elected officials or specific committees responsible for reviewing and approving proposed legislation or policies.
3. Other scenarios where the first reading approval may be necessary include academic institutions, where faculty or academic committees review and approve course syllabi or curriculum changes.

Overall, the individuals or groups who need to approve the first reading are those who have the authority and responsibility to evaluate the document and ensure its compliance, feasibility, or alignment with the organization's goals and policies.

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