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INVITATION TO BIDDERS PRODUCTS AND SERVICES TO BE USED IN THE CITY OF VALPARAISO FOR THE YEAR 2015 The Board of Works and Safety of the City of Valparaiso, Porter County, Indiana, on behalf of all

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How to fill out notice to bidders

How to fill out a notice to bidders:

01

Start by including your contact information: Begin the notice by providing your name, address, and other contact details. This information is essential for potential bidders to reach out to you for any clarifications or inquiries.

02

Clearly state the project details: Include a comprehensive description of the project, including its scope, objectives, and any specific requirements. This section should provide bidders with a clear understanding of what the project entails.

03

Specify the bidding process: Outline the steps involved in the bidding process. This may include deadlines for submitting bids, dates for bid opening, and any additional documentation required. Clearly state any bidding guidelines or restrictions as well.

04

Provide instructions for submitting bids: Explain the preferred method for submitting bids, whether it is through mail, email, or an online platform. If any specific formats or documents are required, make sure to mention them here.

05

Include any mandatory pre-bid meetings or site visits: If it is mandatory for bidders to attend pre-bid meetings or visit the project site, include the date, time, and location details. This allows bidders to plan accordingly and ensures that they have the necessary information before submitting their bids.

06

Outline the bid evaluation criteria: Clearly state the criteria that will be used to evaluate the bids. This may include factors such as price, experience, qualifications, or technical capabilities. Be transparent about the evaluation process to foster fairness and transparency.

07

Indicate any required bid security or performance bonds: If bidders are required to submit a bid bond or performance bond, specify the amount and the deadline for submission. These bonds provide financial assurance to the project owner and protect against non-performance or default by the winning bidder.

Who needs notice to bidders?

Any organization or individual seeking competitive bids for a construction project or any other type of procurement process typically needs to issue a notice to bidders. This includes government agencies, private companies, non-profit organizations, and other entities that require services or products to be obtained through a competitive bidding process. The notice to bidders serves as an official invitation for qualified contractors, suppliers, or service providers to submit their bids.

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What is notice to bidders?

Notice to bidders is a formal written document issued by a public agency or owner before the start of a construction project to inform potential bidders of the project and the bidding process.

Who is required to file notice to bidders?

The public agency or owner of a construction project is required to file a notice to bidders.

How to fill out notice to bidders?

Notice to bidders is typically filled out with information about the project, including project details, bid submission instructions, and contact information for the agency or owner.

What is the purpose of notice to bidders?

The purpose of notice to bidders is to provide potential bidders with important information about a construction project and the bidding process, ensuring a fair and transparent bidding process.

What information must be reported on notice to bidders?

Information such as project details, bid submission instructions, contact information for the agency or owner, and any other relevant information about the project must be reported on notice to bidders.

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