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MINUTES PLANNING COMMISSION REGULAR MEETING May 19, 2011 7:00 p.m. The Regular Meeting of the Russellville Planning Commission convened at 7:06 p.m. and the following attended: PRESENT: Dennis Bees,

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How to Fill Out Minutes Planning Commission Regular:

01

Start by recording the date, time, and location of the planning commission regular meeting.

02

Write down the names of all the commissioners present at the meeting.

03

Include any staff members or consultants who were in attendance.

04

Begin the minutes by noting the call to order and any opening remarks made by the chairperson.

05

Record any public comments made during the meeting, along with the name of the speaker.

06

Document the discussions and decisions made by the planning commission regarding agenda items.

07

Include any motions or resolutions that were passed during the meeting, along with the outcome of the vote.

08

Note any presentations or reports given by staff members or guests.

09

Keep a detailed record of any amendments or revisions to the minutes that were made during the meeting.

10

Close the minutes by recording the adjournment time and any final remarks from the chairperson.

Who Needs Minutes Planning Commission Regular:

01

Planning commission members: The minutes are essential for commissioners to review what was discussed and decided during the meeting. They serve as a record of the commission's actions and can be referred to in future meetings.

02

Staff members and consultants: The minutes provide these individuals with a written account of the meeting discussions and decisions. They can assist them in carrying out tasks or implementing plans based on the commission's actions.

03

Government officials and agencies: The minutes are often shared with higher-level government authorities and other relevant agencies. These individuals need the minutes to stay informed about the planning commission's activities and ensure compliance with regulations and policies.

04

Public and community members: The minutes provide transparency and allow the public to stay informed about the planning commission's decisions and discussions. It allows citizens to understand the reasoning behind certain actions and encourages public engagement in the planning process.

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What is minutes planning commission regular?

Minutes planning commission regular are detailed records of the discussions, decisions, and actions taken during a regular meeting of the planning commission.

Who is required to file minutes planning commission regular?

The secretary or clerk of the planning commission is typically responsible for preparing and filing the minutes of the regular meetings.

How to fill out minutes planning commission regular?

Minutes should include the date and time of the meeting, the names of attendees, a summary of discussions, decisions made, and any other relevant information.

What is the purpose of minutes planning commission regular?

The purpose of minutes is to document the proceedings of the meeting for historical reference, accountability, transparency, and legal compliance.

What information must be reported on minutes planning commission regular?

The minutes should include a record of motions, votes, resolutions, and any other official actions taken during the meeting.

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