Get the free Conference Event Services - Elon University - elon

Conference & Event Services Account Representative Job Description Position Summary: The Conference & Event Services (CES) office is the primary resource for those interested in holding seminars,

How to fill out conference event services

How to fill out conference event services:

1. Start by determining the purpose of your conference event. Is it a business conference, a trade show, a networking event, or something else? Understanding the purpose will help guide your decisions on what services and amenities to include.
2. Consider the venue for your conference event. Look for a location that can accommodate the number of attendees you expect, has the necessary facilities (such as meeting rooms, audiovisual equipment, and catering options), and is easily accessible for both local and out-of-town participants.
3. Create a budget for your conference event services. This will help you determine what services you can afford and what areas you may need to prioritize. Consider expenses such as venue rental, catering, audiovisual equipment rental, marketing materials, and staff.
4. Determine the schedule and agenda for your conference event. This includes deciding on the dates, times, and length of the event, as well as planning the different sessions, presentations, panel discussions, workshops, or any other activities you want to include. Make sure to allow for breaks, meals, and networking opportunities.
5. Decide on the registration process for your conference event. Will participants need to register online, by phone, or in person? Consider using an event management software or platform to streamline the registration process and keep track of attendee information.
6. Plan for event marketing and promotion. Use various channels like social media, email marketing, website announcements, and advertising to attract attendees. Consider creating compelling content, offering early bird discounts, or partnering with relevant organizations to increase visibility and attendance.
7. Arrange for necessary services and amenities. This may include hiring event staff such as event planners, coordinators, registration staff, and on-site support. Additionally, consider arranging for audiovisual equipment, catering services, transportation options, and any other services that are crucial for your conference event's success.
8. Don't forget about logistics. Ensure that you have a plan for parking, transportation, and accommodation for out-of-town attendees. Provide clear directions and instructions to the venue and consider any special needs or accessibility requirements participants may have.

Who needs conference event services:

1. Businesses and corporations organizing conferences or industry-specific events to enhance networking, knowledge sharing, or product showcases.
2. Associations or professional organizations planning conferences to gather their members for education, training, or discussions on relevant topics.
3. Event planning companies or professionals who offer conference event services as part of their portfolio to assist clients in organizing successful and seamless events.

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