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MINUTES OF REGULAR MEETING January 13, 2015, VILLAGE OF TERRACE PARK COUNCIL HAMILTON COUNTY, OHIO Council met on Tuesday, January 13, 2015, at 7:30 p.m. in the Terrace Park Community Building. Mayor

How to fill out minutes of regular meeting

How to Fill Out Minutes of Regular Meeting:

1. Begin by noting the date, time, and location of the meeting at the top of the minutes.
2. Record the names of all attendees present at the meeting.
3. Write a brief summary of the discussion topics or agenda items covered during the meeting.
4. Take detailed notes of the key points, decisions made, and actions assigned for each agenda item.
5. Include any significant discussions, debates, or concerns raised during the meeting.
6. Document any important reports, presentations, or documents that were shared or discussed.
7. Indicate any motions or resolutions made and include the names of individuals who made or seconded them.
8. Include any voting results or outcomes of decisions made during the meeting.
9. Make sure to document any deadlines or follow-up tasks assigned to specific individuals.
10. End the minutes with the time of adjournment and the next scheduled meeting date, if applicable.

Who Needs Minutes of Regular Meeting:

1. Organizations or businesses that hold regular meetings, whether it be weekly, monthly, or quarterly, require minutes.
2. Boards of directors, executive teams, or committees within an organization often need minutes to keep a record of their discussions, decisions, and actions.
3. Shareholders, investors, or stakeholders may request meeting minutes as a way to stay informed about the organization's activities.
4. Minutes can also serve as a legal document and may be required in certain situations, such as compliance audits or disputes.

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What is minutes of regular meeting?

Minutes of a regular meeting are a formal record of the discussions, decisions, and actions taken during the meeting.

Who is required to file minutes of regular meeting?

The persons responsible for filing minutes of a regular meeting typically include the secretary or a designated individual within the organization.

How to fill out minutes of regular meeting?

Minutes of a regular meeting should include key points discussed, decisions made, action items assigned, and any voting results. They should be concise, accurate, and written in a clear format.

What is the purpose of minutes of regular meeting?

The purpose of minutes of a regular meeting is to document important information discussed and decisions made during the meeting, provide a record for future reference, and ensure accountability.

What information must be reported on minutes of regular meeting?

Information reported on minutes of a regular meeting may include attendees, agenda items, discussions, decisions, action items, and any voting outcomes.