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MINUTES OF ORDINARY MEETING OF WILLOW COUNTY COUNCIL HELD IN THE COUNCIL CHAMBER, COUNTY BUILDINGS, WILLOW ON MONDAY 1ST JULY 2013, COMMENCING 2.00 P.M. PRESENT: COUNCILLOR J. O SHAGGINESS, CATHAOIRLEACH,
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How to fill out minutes of special meeting
How to fill out minutes of special meeting:
01
Start by including the name of the organization or company conducting the meeting.
02
Write the date, time, and location of the meeting at the beginning of the minutes.
03
Include a list of attendees, noting their names and positions.
04
Begin the minutes with a statement indicating that the meeting was called to order by the chairperson.
05
Summarize the agenda items discussed during the meeting, in the order they were presented.
06
Include any key decisions or actions taken during the meeting, along with the names of individuals responsible for carrying them out.
07
Record any topics or issues that were discussed but not resolved, indicating that they will be addressed at a future meeting if necessary.
08
If there were any presentations or reports given during the meeting, make sure to note them in the minutes.
09
Include a summary of any motions made and whether they were approved or rejected.
10
Finish the minutes with the time of adjournment and the name of the individual who officially ended the meeting.
Who needs minutes of special meeting:
01
The attendees of the meeting themselves, as a way to recall discussions and actions.
02
Organizations or companies, to maintain a record of the proceedings for legal or compliance purposes.
03
Shareholders or stakeholders who were not able to attend the meeting, to stay informed about decisions made.
04
Auditors or regulatory bodies, who may request the minutes as part of an investigation or review process.
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What is minutes of special meeting?
Minutes of special meeting are a formal written record of the discussions, decisions, and actions taken during a special meeting of a group or organization.
Who is required to file minutes of special meeting?
The person serving as the secretary or recorder of the special meeting is typically responsible for filing the minutes.
How to fill out minutes of special meeting?
Minutes of special meeting should include the date, time, location, attendees, agenda items, discussions, decisions, and any action items. They should be written in a clear and concise manner.
What is the purpose of minutes of special meeting?
The purpose of minutes of special meeting is to provide an official record of what took place during the meeting, including decisions made and actions taken. They serve as a reference for attendees and as a legal document for the organization.
What information must be reported on minutes of special meeting?
Minutes of special meeting should include details such as the date and time of the meeting, the names of attendees, a list of agenda items discussed, decisions made, and any action items assigned.
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