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SOLE SOURCE JUSTIFICATION FORM SOLE SOURCE SUMMARY: Sole Source Procurement are allowed by the Procurement Code when: There is only one Good or Service that will meet the need of the State AND There

How to fill out sole source summary

How to Fill out Sole Source Summary:

1. Begin by gathering all the necessary information regarding the sole source procurement. This includes identifying the unique product or service being sought, as well as any specific requirements or qualifications.
2. Clearly state the reasons why a sole source procurement is necessary. This may include providing details about the product or service's proprietary nature, exclusive supplier availability, or compatibility requirements.
3. Describe any efforts made to find alternative sources or competitive bids, and explain why they were unsuccessful or deemed unsuitable.
4. Provide a comprehensive justification for the chosen supplier, including their expertise, track record, and ability to meet the specific needs outlined.
5. Include any supporting documentation or evidence that strengthens the case for a sole source procurement, such as previous successful collaborations or testimonials.
6. Review the completed sole source summary for accuracy, clarity, and coherence before submitting it for approval.

Who needs Sole Source Summary:

1. Government agencies: When a government agency intends to procure a product or service exclusively from a specific supplier due to specific circumstances.
2. Private organizations: Businesses or non-profit organizations that require unique or proprietary products/services and cannot find suitable alternatives within the market.
3. Educational institutions: Schools, colleges, or universities that need to procure specialized academic materials or services that are only available from a specific source.

Note: The need for a sole source summary may vary between different jurisdictions and individual organizational policies. It is important to consult the relevant procurement regulations or guidelines to determine whether a sole source summary is required in a specific context.

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What is sole source summary?

Sole source summary is a document that identifies a single source supplier for a particular product or service.

Who is required to file sole source summary?

Government agencies and organizations that are subject to procurement regulations are required to file sole source summaries.

How to fill out sole source summary?

Sole source summary is typically filled out by providing information about the product or service, justification for selecting a single source supplier, and any relevant documentation.

What is the purpose of sole source summary?

The purpose of sole source summary is to document the rationale behind selecting a single source supplier and ensure transparency in procurement processes.

What information must be reported on sole source summary?

Information such as details of the product or service, justification for selecting a single source supplier, and any supporting documentation must be reported on sole source summary.