Get the free SILENT amp LIVE AUCTION DONATION REQUEST - meganmeierfoundation

SILENT & LIVE AUCTION DONATION REQUEST Dear Friends and Community Supporters: The Megan Meier Foundation is seeking your support for its 5th Annual Celebration for Change on April 9, 2016. This special

How to fill out silent amp live auction

How to fill out a silent & live auction:

1. Determine the goal of the auction: Before proceeding with the auction, it is important to establish the purpose and objective. This will help guide the selection of items, target audience, and overall strategy.
2. Choose a venue: Select a suitable location that can accommodate both the silent and live auction components. Consider factors such as space, accessibility, and audiovisual capabilities.
3. Create a catalog or item list: Compile a comprehensive list of the items or services that will be up for auction. Include accurate descriptions, estimated values, and any restrictions or special conditions associated with each item.
4. Set minimum bids or reserves: Determine the minimum acceptable bid for each item or decide if there will be reserve prices for certain high-value items. This will ensure that the auction achieves a satisfactory financial outcome.
5. Promote the event: Utilize various marketing channels to spread the word about the silent and live auction. This can include social media, emails, websites, posters, and word-of-mouth. Target potential bidders or donors who are likely to support the cause or have an interest in the items being auctioned.
6. Provide bid sheets and instructions: For the silent auction portion, create bid sheets for each item, clearly indicating the item number, description, and space for bidders to write their names and bid amounts. Display these bid sheets alongside the corresponding items, and provide clear instructions on how to place bids.
7. Train auction volunteers: Ensure that the event staff or volunteers are familiar with the bidding process, including the rules and procedures for both the silent and live auction. Conduct training sessions to go over the instructions, address any questions or concerns, and encourage excellent customer service.
8. Manage the silent auction: Regularly monitor the bid sheets to ensure that bids are being placed, and update the information as necessary. Consider using automated bidding systems or technology to streamline the process and reduce manual handling.
9. Plan the live auction: If incorporating a live auction, organize a set order for presenting the items, enlist an experienced auctioneer, and rehearse the flow of the event. Clearly communicate the rules for bidding increments, paddle numbers, and payment options.
10. Facilitate payment and item distribution: Once the auction concludes, collect payment from the winning bidders and arrange for the distribution of the items. Have a designated area or process in place to streamline these transactions and ensure a smooth conclusion to the event.

Who needs silent & live auction:

1. Non-profit organizations: Silent and live auctions are often used by non-profits to raise funds for their charitable causes. These events provide an engaging and interactive platform for donors to contribute while receiving something in return.
2. Schools and educational institutions: Auctions can be an effective way for schools to raise money for additional resources, extracurricular activities, or scholarships. The community involvement and support generated through auctions can greatly benefit educational organizations.
3. Businesses and corporations: Companies may organize silent and live auctions as part of their corporate social responsibility initiatives or philanthropic efforts. Auction events allow businesses to engage with their target audience while supporting a cause aligned with their values.
4. Social clubs and organizations: Groups such as sports clubs, hobbyist associations, or community organizations often hold auctions to fund their activities, fundraisers, or annual events. Auctions can help generate additional funds and promote camaraderie among members.
5. Individuals in need: Sometimes, individuals facing financial hardships may organize silent and live auctions to raise necessary funds for personal reasons such as medical expenses or emergency situations. These auctions can rally support from friends, family, and the wider community.

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What is silent amp live auction?

Silent auction is a fundraising activity where items or services are auctioned off without an auctioneer calling out the bids, while live auction is an auction that takes place in real time with an auctioneer calling out the bids.

Who is required to file silent amp live auction?

Organizations hosting fundraising events involving silent and live auctions are required to file silent amp live auction.

How to fill out silent amp live auction?

Silent amp live auction forms can typically be filled out online or submitted in person at the designated filing location.

What is the purpose of silent amp live auction?

The purpose of silent amp live auction is to document the items or services being auctioned off, the bids received, and the final sale prices in order to track fundraising efforts.

What information must be reported on silent amp live auction?

Information such as item descriptions, bid amounts, winning bidder information, and total proceeds must be reported on silent amp live auction.