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THE INDIANA SECTION AMERICAN WATER WORKS ASSOCIATION, IN COOPERATION WITH THE INDIANA DEPARTMENT OF ENVIRONMENTAL MANAGEMENT PRESENTS: THE NORTHEAST DISTRICT FALL MEETING Thursday, September 17, 2015,

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How to fill out mail, e-mail, or fax:

1. Start by addressing the recipient: Whether you are sending a mail, e-mail, or fax, it is essential to include the appropriate recipient's information. Include the recipient's name, company name (if applicable), and their address or e-mail address.
2. Include a clear subject line: In the case of e-mails, it is crucial to have a concise subject line that summarizes the content of the message. This helps the recipient understand the purpose of the communication at first glance.
3. Compose your message: Begin with a polite greeting, such as "Dear," followed by the recipient's name. In the body of your message, be clear and concise in explaining the purpose of your communication. Use professional language and avoid any grammar or spelling mistakes.
4. Provide necessary details: Depending on the nature of your communication, include all the relevant details that are required. This might involve providing specific information, instructions, or attachments. Be sure to double-check that all the necessary information is present before sending.
5. Closing and sign-off: Conclude your message with a suitable closing phrase such as "Sincerely" or "Best regards" followed by your name. If it is a physical mail or fax, you may also consider adding your handwritten signature before sending.

Who needs mail, e-mail, or fax:

1. Businesses: Many businesses still rely on traditional mail or fax for important legal documents, contracts, or official communication. These documents often require a physical copy or signature, making mail or fax necessary.
2. Individuals without email access: Although email is prevalent nowadays, not everyone has access to a computer or the internet. In these cases, mail or fax is a more viable option for sending essential documents or communication.
3. Remote areas or international correspondence: In some remote areas or countries with limited internet access, mail or fax might still be the most reliable form of communication. These services can ensure that documents reach their destination securely and efficiently.
4. Legal and official purposes: Legal institutions, government agencies, and courts often require physical copies or original signatures for various processes. This makes mail or fax necessary when dealing with such matters.

Remember, the choice between mail, e-mail, or fax ultimately depends on the specific circumstances and requirements of the sender and recipient.

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