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INVITATION TO BID ADDENDUM BID NUMBER 1054LCS OPENING DATE & TIME July 8, 2011 2:00pm BID TITLE UCF Facilities & Safety Compound Exterior Painting ADDENDUM NUMBER 1 ADDENDUM DATE June 28, 2011, PLEASE

How to fill out invitation to bid addendum

How to fill out invitation to bid addendum:

1. Start by reading the original invitation to bid document thoroughly. Make sure you understand all the requirements and specifications.
2. Identify the section or sections of the original bid document that need to be modified or amended. This could be due to new information, changes in the project scope, or clarifications needed.
3. Create a new document titled "Invitation to Bid Addendum" and clearly state that it is an addendum to the original bid document.
4. Include the date of the addendum and assign it a unique number for reference.
5. Clearly outline the changes or modifications being made in the addendum. Provide detailed instructions or clarifications as needed.
6. Ensure that all relevant parties are aware of the addendum. This includes potential bidders, contractors, and any other stakeholders involved in the bidding process.
7. Clearly specify the deadline for submitting bids with the addendum included.
8. Consider organizing a pre-bid meeting or conference call to further explain the addendum and answer any questions from potential bidders.
9. Provide a method for bidders to acknowledge receipt of the addendum. This could be through an email, a signature on a document, or any other appropriate means.
10. Keep a record of all communication related to the addendum for future reference and potential disputes.

Who needs invitation to bid addendum?

1. Contractors or bidders who have received the original invitation to bid document and are interested in submitting a bid.
2. Project owners or sponsors who have identified the need for modifications, clarifications, or additional information related to the original bid document.
3. Any other relevant stakeholders involved in the bidding process, such as architects, engineers, or consultants, who may need to be aware of and respond to the addendum.

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