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CITY COUNCIL SPECIAL MEETING November 14, 2012 7:30 a.m. Coon Rapids City Center Council Chambers Call to Order 1. CanvassofNovember6,2012,GeneralElection Other Business Adjourn AI785 1. CityCouncilSpecialMeeting
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How to fill out city council special meeting:

01
Identify the purpose: Determine the reason for calling a special meeting of the city council. It could be related to urgent matters, emergencies, or specific issues that require immediate attention.
02
Notify the members: Contact all the council members and inform them about the special meeting. Make sure to provide the date, time, location, and agenda of the meeting.
03
Prepare an agenda: Compile a list of topics or items that need to be discussed during the special meeting. Prioritize the most pressing matters and ensure that each agenda item is clearly defined.
04
Gather supporting materials: Collect any necessary documents, reports, or presentations that will be needed for the meeting. Share these materials with the council members in advance so they have time to review them thoroughly.
05
Open the meeting: Start the special meeting by welcoming the council members and any other attendees. Clearly state the purpose of the meeting and go over the agenda to set expectations.
06
Discuss each agenda item: Go through each point on the agenda and provide ample opportunity for council members to express their thoughts, concerns, and opinions. Encourage active participation and allow for healthy debates.
07
Take notes: Assign someone to take detailed minutes or notes during the meeting. Keep track of decisions made, actions assigned, and any other relevant information discussed.
08
Document decisions: Clearly document any resolutions or decisions made during the special meeting. Ensure that these are recorded accurately in the official meeting minutes for future reference.
09
Follow up: After the meeting, communicate any further actions or tasks to the relevant parties. Provide updates and progress reports as needed to ensure that any decisions made during the special meeting are implemented effectively.

Who needs city council special meeting:

01
City officials: Special meetings may be necessary for city officials who need to address urgent matters or make time-sensitive decisions.
02
Citizens and community members: Special meetings provide an opportunity for citizens to voice their concerns, present proposals, or seek resolutions to important issues affecting the community.
03
Stakeholders: Individuals or organizations with a vested interest in city council decisions or policies may need to attend special meetings to advocate for their interests or gather information.
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A city council special meeting is a meeting called outside of the regular schedule to address specific urgent issues.
The city council or the mayor may call for a special meeting, depending on the laws and regulations of the city.
To fill out a city council special meeting, the agenda must be set and notices must be sent out to all members and the public in advance of the meeting.
The purpose of a city council special meeting is to address specific urgent matters that cannot wait until the next regular meeting.
The agenda items, date, time, and location of the meeting must be reported on the city council special meeting notice.
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