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ADDENDUM TO THE BID DOCUMENTS Addendum No: # 1 Issuing Office: MatanuskaSusitna Borough School District (MS BSD) Purchasing Department 690 Cope Industrial Way Palmer, Alaska 99645 Phone: (907) 8615214

How to fill out addendum to form bid

How to Fill Out an Addendum to Form Bid:

1. Begin by reviewing the original bid form: Before filling out the addendum, carefully examine the original bid form to understand the specific information or changes that need to be addressed in the addendum.
2. Identify the purpose of the addendum: Determine the reason behind filling out the addendum. It could be to modify certain terms and conditions of the bid, update pricing details, extend the bid submission deadline, or make any other necessary changes.
3. Obtain the addendum form: Contact the appropriate party or authority to obtain the official addendum form. This can usually be obtained from the same source where the original bid form was acquired.
4. Read the instructions: Thoroughly read the instructions provided with the addendum form to ensure you are following the correct guidelines for completion.
5. Fill in your contact information: Begin filling out the addendum by providing your name, company name, address, contact details, and any other required information. This ensures that your submission is properly identified.
6. Indicate the modifications or changes: Clearly state the modifications or changes that need to be made in the addendum. Use specific language to address each area individually, making it easier for the recipient to understand the updates.
7. Provide supporting documentation: Attach any supporting documentation that may be required for the addendum, such as revised pricing details, updated terms and conditions, or any other relevant information. Ensure that these documents are legible and clear.
8. Review and proofread: Take the time to review the completed addendum form for any errors or missing information. Double-check that all changes have been accurately reflected and that all required fields have been filled in.
9. Seek necessary approvals: If required, obtain the necessary approvals or signatures from relevant stakeholders before submitting the addendum. This may involve consulting with your own company representatives or obtaining approval from the project owner or procurement officer.
10. Submit the addendum: Once all the necessary steps have been followed, submit the completed addendum to the appropriate recipient through the designated submission method. This may involve mailing a hard copy, emailing a scanned version, or submitting it through an online portal.

Who Needs an Addendum to Form Bid?

1. Contractors: Contractors or organizations submitting bids for a project may need to fill out an addendum if there are changes or updates to the original bid requirements. This ensures that their bid accurately reflects the updated conditions.
2. Project owners: If the project owner decides to make changes to the bid requirements or terms, they may issue an addendum to inform potential bidders about these modifications. It ensures that all contractors have access to the same information and can revise their bids accordingly.
3. Procurement officers: Procurement officers responsible for managing the bidding process may use addendums to communicate any changes, clarifications, or updates related to the bid. This helps maintain transparency and fairness in the bidding process.

Note: The need for an addendum to a form bid may vary depending on the specific project, organization, or jurisdiction. It is essential to consult the relevant documentation or seek guidance from the procurement officer or project owner to determine if an addendum is required.

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What is addendum to form bid?

An addendum to form bid is a document that includes additional information, changes, or clarifications to the original bid form.

Who is required to file addendum to form bid?

The party who issued the bid is typically required to file the addendum to form bid.

How to fill out addendum to form bid?

The addendum to form bid should be filled out accurately and completely, including any new information or revisions.

What is the purpose of addendum to form bid?

The purpose of the addendum to form bid is to ensure all bidders have the same information and to make any necessary modifications or clarifications to the original bid.

What information must be reported on addendum to form bid?

The addendum to form bid should include any new information, changes to the original bid, or clarifications that may impact the bidding process.