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Pine Tree Independent School District Sole Source Affidavit A sole source purchase can be made without the benefit of a competitive process when there are no other items available in the marketplace

How to fill out sole source affidavit

How to fill out sole source affidavit:

1. Begin by gathering all necessary information. This includes the name of the organization, address, and contact details.
2. Identify the project or procurement for which the sole source affidavit is required. Clearly specify the goods or services being procured.
3. Provide a detailed explanation as to why the sole source procurement is necessary. Include any justifications or supporting documentation, such as price comparison analysis or unique specifications.
4. Indicate if any attempts were made to solicit bids or proposals from alternative sources. If so, explain why those attempts were unsuccessful or deemed not feasible.
5. If applicable, identify any potential conflicts of interest that may arise from the sole source procurement. Provide a statement explaining how these conflicts will be managed or mitigated.
6. Include any additional information that may be relevant to the sole source affidavit, such as previous relationships or partnerships with the supplier.
7. Review the completed affidavit for accuracy and completeness. Make sure all relevant sections are filled out and any supporting documentation is attached.
8. Sign and date the affidavit, ensuring that the authorized representative of the organization has provided their signature. Depending on the requirements, additional witness signatures may be necessary.

Who needs a sole source affidavit:

1. Organizations or businesses that are involved in a procurement process where they are seeking goods or services from a specific supplier without competition.
2. Government agencies or entities that are subject to procurement regulations or policies requiring justification for sole source procurements.
3. Any organization that wants to ensure transparency and accountability in their procurement processes by providing documented evidence of the need for a sole source procurement.

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What is sole source affidavit?

Sole source affidavit is a legal document that certifies a business is the only source capable of providing a particular product or service.

Who is required to file sole source affidavit?

Businesses or individuals seeking to enter into a contract with a government agency may be required to file a sole source affidavit.

How to fill out sole source affidavit?

To fill out a sole source affidavit, one must provide detailed information about the product or service being offered, reasons why the business is the only source capable of providing it, and any supporting documentation.

What is the purpose of sole source affidavit?

The purpose of a sole source affidavit is to demonstrate that there are no other viable options for obtaining the desired product or service, justifying the need for a sole-source contract.

What information must be reported on sole source affidavit?

The information required on a sole source affidavit may include details about the business, the product or service being offered, reasons for sole-source justification, and any supporting documentation.