Get the free Copy of Sole Source FormDraftUpdated 07242015xlsx - procurement gatech

SOLESOURCEJUSTIFICATIONFORM For Internal Use Only Date: Contaminate: Providecontactinformation. Checktheboxnexttoyourpreferredmethodofcommunication. Phone Email Requisition# ProposedSource: SupplierName:

How to fill out copy of sole source

How to fill out copy of sole source:

1. Gather the necessary information: Before starting to fill out the copy of sole source, it is important to gather all the required information. This may include details about the sole supplier, the product or service being sourced, the reason for sole sourcing, and any supporting documentation.
2. Identify the sole supplier: Clearly state the name and contact information of the sole supplier for which the copy of sole source is being filled out. This information ensures that there is no confusion or misinterpretation.
3. Provide a detailed justification: In the copy of sole source, it is crucial to include a comprehensive and well-reasoned justification for the decision to sole source. This can be based on factors such as uniqueness of the product or service, technical compatibility, cost-effectiveness, or any other relevant considerations.
4. Include supporting documentation: In order to substantiate the decision to sole source, it is advisable to attach any supporting documentation. This may include previous market research, quotes or estimates from other potential suppliers, or any other relevant evidence.
5. Sign and date the copy of sole source: Once all the necessary information has been provided and supporting documentation attached, it is important to sign and date the copy of sole source. This ensures that the document is legally binding and officially represents the decision made.

Who needs copy of sole source:

1. Procurement departments: Procurement departments within organizations often require a copy of sole source to keep records of their sourcing decisions. It helps them track and manage their suppliers effectively.
2. Legal departments: Legal departments may require a copy of sole source for documentation and verification purposes. It serves as evidence of the legal and compliant practices followed during the sourcing process.
3. Audit teams: Audit teams may request a copy of sole source to ensure that proper procedures were followed and that the sourcing decision was made in line with relevant regulations and policies.
4. Compliance officers: Compliance officers may need a copy of sole source to ensure that the sourcing process adheres to any applicable industry standards, regulations, or internal policies.

In summary, filling out a copy of sole source requires gathering the necessary information, identifying the sole supplier, providing a detailed justification, including supporting documentation, and signing and dating the document. Various departments such as procurement, legal, audit, and compliance may require a copy of sole source for different purposes.

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What is copy of sole source?

A copy of sole source is a document used to justify the decision to purchase goods or services from a single vendor without seeking competitive bids.

Who is required to file copy of sole source?

The contracting agency or department is required to file a copy of sole source with the appropriate authority.

How to fill out copy of sole source?

To fill out a copy of sole source, the contracting agency must provide detailed justification for why the goods or services can only be obtained from a single vendor.

What is the purpose of copy of sole source?

The purpose of a copy of sole source is to ensure transparency and accountability in government procurement processes.

What information must be reported on copy of sole source?

Information such as the vendor's name, the goods or services being purchased, the justification for selecting the vendor, and any potential conflicts of interest must be reported on a copy of sole source.