Get the free Council Minutes 12 January 2010-1 - District Council of Robe

AM201010 Council Minutes 12 January 2010 District Council of Robe MINUTES of the Ordinary Council Meeting held 12 January 2010, commencing at 5.10pm at the District Council of Robe Chambers, Millie

How to fill out council minutes 12 january

How to Fill Out Council Minutes 12 January:

1. Start by creating a heading for the minutes, including the date and time of the council meeting, in this case, "Council Minutes - 12 January [insert time]."
2. Begin documenting the attendees present at the meeting. Include the names and positions of council members, any staff members, and any members of the public who were present.
3. Record the agenda items discussed during the meeting. Note each item separately and provide a brief summary of the discussion and any actions taken or decisions made.
4. Document any presentations or reports given during the meeting. Include the names of the presenters and a summary of the information they presented.
5. Acknowledge any public comments or concerns raised during the meeting. Note the name of the individual making the comment and provide a brief summary of their statement.
6. If there were any motions made during the meeting, record each motion separately. Include the name of the council member who made the motion, the name of the council member who seconded the motion, and the outcome of the vote.
7. Summarize any important discussions or debates that occurred during the meeting. Provide key points or arguments presented by council members or others involved.
8. Lastly, include any additional notes or remarks relevant to the meeting. This may include future agenda items, announcements, or any other relevant information.

Who needs council minutes 12 January?

1. Council members: The council members need the minutes to keep a record of the decisions made during the meeting and to review important discussions or debates.
2. Staff members: Staff members who were not present at the meeting can refer to the minutes to stay informed about the proceedings and any actions they need to take.
3. Public: Members of the public who attended the council meeting or are interested in the decisions made can access the minutes to stay informed about the outcome of discussions and any actions taken by the council.
4. Legal purposes: The council minutes serve as an official record of the meeting, which may be required for legal purposes, audits, or any future reference.

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