Get the free Purchase Card Request Form - National Institutes of Health - oamp od nih

PURCHASE CARD ACCOUNT CHANGE REQUEST FORM Instructions: Please indicate the account change(s) being requested for processing and email the signed form to credit card OD.NIH.gov or fax to 301 4022145.

How to fill out purchase card request form

1. To fill out a purchase card request form, start by obtaining the form. This can usually be done by contacting your organization's procurement department or accessing it through an online portal.
2. Once you have the form, carefully read through the instructions provided. This will give you a clear understanding of what information is required and any specific guidelines to follow.
3. Begin by filling out the top section of the form, which typically requests basic information such as your name, title, department, and contact details. Ensure that all information is accurate and up to date.
4. The next section of the form will usually require you to specify the purpose of the purchase. Clearly state the reason for the request, whether it is for supplies, equipment, or services. Be as detailed as possible to provide a clear understanding of your needs.
5. If applicable, provide information about the vendor or supplier you plan to use. This may include their name, address, contact information, and any relevant purchase order numbers or quotes they have provided.
6. One crucial aspect of the form is the budget allocation. Specify the amount of money you require for your purchase and indicate the appropriate budget code or project number that should be charged for the expense.
7. Depending on your organization's policies, you may need to obtain additional approvals or authorizations. If this is required, ensure that the appropriate signatures or supporting documentation are included with the form.
8. Finally, review the form for any errors or omissions before submitting it. Take the time to double-check all the information provided to ensure its accuracy. This will help to avoid any delays or complications in the approval process.

Who needs a purchase card request form?

1. Employees or representatives of organizations who are authorized to make purchases on behalf of their department or company will typically need to fill out a purchase card request form.
2. Individuals who require specific goods, services, or equipment for their work-related duties, and are seeking approval for the purchase, will need to submit a purchase card request form.
3. Depending on the organization's policies, different departments or units may have their own designated individuals who can initiate and submit purchase card requests. It is essential to follow the specific procedures outlined by your organization to ensure compliance and proper documentation.

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