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Elephant Butte Irrigation District REQUEST FOR ELECTRONIC PUBLIC RECORDS DATE: TO: Records Custodian Elephant Butte Irrigation District 530 S. Melendez Street Las Cruces, NM 88005 5755266671 FROM:

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How to fill out public record request-electronic records

How to Fill Out Public Record Request-Electronic Records:

01

Start by researching the specific guidelines and requirements for submitting a public record request for electronic records in your jurisdiction. Each jurisdiction may have different forms or processes for requesting electronic records, so it is important to familiarize yourself with the specific instructions provided by the agency or organization you are requesting records from.

02

Gather all the necessary information related to the electronic records you are requesting. This may include the specific document types, dates, names, or any other relevant details that can help identify and locate the records you need. Be as specific and detailed as possible in your request to ensure a more efficient process.

03

Use the appropriate public records request form or template provided by the agency or organization. Fill out all the required fields, providing accurate and complete information. Include your contact information and any additional information that can assist the agency in responding to your request.

04

Review your request thoroughly before submitting it. This is important to make sure you have filled out all the necessary information correctly and have not missed any important details. Double-check the spelling of names, dates, and other relevant information to minimize errors.

05

Submit your public record request electronically, following the specified instructions provided by the agency or organization. This may involve sending an email, completing an online form, or using a dedicated portal or platform. Ensure that you have included all the required attachments, if applicable, and that your request is sent to the designated email address or contact person.

Who Needs Public Record Request-Electronic Records:

01

Individuals: Anyone who requires access to specific electronic records that are considered public information may need to submit a public record request for electronic records. This could include researchers, journalists, legal professionals, or private individuals seeking information for personal reasons.

02

Businesses and Organizations: Commercial entities or non-profit organizations may also need to submit public record requests for electronic records, depending on their specific needs. This could include companies conducting market research, organizations requiring information for legal purposes, or businesses seeking public information for various reasons.

03

Government Agencies: Public record requests for electronic records can also be made by government agencies themselves. Different departments or offices may need access to electronic records from other agencies or organizations for administrative, legal, or investigative purposes. In such cases, the requesting agency would follow the established procedures for obtaining the necessary electronic records.

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