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Council Chambers City Hall, Saskatoon, Sask. Monday, July 16, 2007, at 6:00 p.m. MINUTES OF THE REGULAR MEETING OF CITY COUNCIL PRESENT: His Worship the Mayor, in the Chair; Councillors Clark, Dubois,

How to fill out unofficial minutes

How to fill out unofficial minutes:

1. Start by writing the date, time, and location of the meeting at the top of the document.
2. Include a list of attendees, specifying their names and titles.
3. Begin with a brief introduction or agenda for the meeting.
4. Take notes during the meeting, capturing important discussions, decisions, and action items.
5. Use clear and concise language to summarize each agenda item or topic.
6. Record any motions made and the result of each vote taken.
7. Include any relevant attachments or documents discussed during the meeting.
8. Sign and date the unofficial minutes once they are complete.

Who needs unofficial minutes:

1. Business professionals who want to keep a record of important discussions and decisions made during a meeting.
2. Project teams or committees who need to document progress, action items, and responsibilities.
3. Organizations or associations looking to maintain a historical record of meetings and discussions for reference purposes.

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What is unofficial minutes?

Unofficial minutes are a record of the discussions, decisions, and actions taken during a meeting that is not considered as official or formal as the meeting minutes prepared by a designated secretary or clerk.

Who is required to file unofficial minutes?

There is no specific requirement for who must file unofficial minutes, as they are typically kept for internal reference purposes and are not usually submitted to any governing body or authority.

How to fill out unofficial minutes?

Unofficial minutes can be filled out by any attendee or participant of the meeting by taking notes on the key points discussed, decisions made, and actions taken during the meeting.

What is the purpose of unofficial minutes?

The purpose of unofficial minutes is to provide a record of the meeting proceedings for internal use, such as to serve as a reference for follow-up actions, decisions, or discussions.

What information must be reported on unofficial minutes?

Unofficial minutes should include details such as the date and time of the meeting, list of attendees, topics discussed, decisions made, and any action items assigned.