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EXCESS MILEAGE CLAIM FORM FOLLOWING Organizational CHANGE OR RELOCATION OF PREMISES/PLACE OF WORK I wish to claim Excess Traveling Expenses for a period of four years, in accordance with the Trusts
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How to fill out excess mileage claim form
How to fill out an excess mileage claim form:
01
Start by gathering all the necessary information. This includes your name, department, employee ID, contact information, and the purpose of your travel.
02
Next, provide details about the trip. This includes the starting and ending locations, the purpose of the trip, and the dates of travel. Make sure to be accurate and clear in your descriptions.
03
Calculate the actual mileage of your trip. Use a reliable source, such as GPS or a mileage tracking app, to determine the exact distance traveled. Record this information on the form.
04
Check if your employer has a predetermined mileage reimbursement rate. If there is, make sure to note this on the form. If not, leave this section blank or consult with your supervisor or HR department to determine the reimbursement rate.
05
Calculate the total amount to be claimed. Multiply the actual mileage by the reimbursement rate to get the final figure. Double-check your calculations to ensure accuracy.
06
Attach any necessary supporting documents. This might include gas receipts, parking tickets, or toll receipts. Make copies of these documents and submit them along with the claim form.
07
Review the completed form for any errors or missing information. It's essential to ensure that all fields are filled out accurately and completely.
08
Once you are satisfied with the information provided, sign and date the form. By signing, you confirm that all the information is true and accurate.
Who needs an excess mileage claim form:
01
Employees who have used their personal vehicles for work-related travel that exceeds the allowable mileage.
02
Sales representatives or delivery personnel who frequently travel to meet clients or make deliveries.
03
Anyone who has received approval from their employer to use their personal vehicle for business purposes and wishes to claim reimbursement for the excess mileage.
It's important to note that every organization may have its own policies regarding mileage reimbursement. It's best to consult with your employer or HR department to understand the specific requirements and procedures for filling out an excess mileage claim form.
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What is excess mileage claim form?
Excess mileage claim form is a document used to request reimbursement for additional miles driven beyond the specified limit.
Who is required to file excess mileage claim form?
Employees or individuals who use their personal vehicles for work-related purposes and exceed the allowed mileage limit.
How to fill out excess mileage claim form?
Fill out the form with your personal information, date of travel, starting and ending mileage, purpose of the trip, and any additional details required by your employer.
What is the purpose of excess mileage claim form?
The purpose of excess mileage claim form is to accurately report and document additional miles driven for work-related purposes and request reimbursement for incurred expenses.
What information must be reported on excess mileage claim form?
Information such as date of travel, starting and ending mileage, purpose of the trip, and any other details required by the employer.
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