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ENCLOSURE: D Governing Body meeting (held in public) DATE: 30 July 2015 Title Decision Log from other Fora This paper is for the standing agenda Recommended That the Governing Body: action for the
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01
Collect all relevant documents and information related to the meeting, such as agenda, minutes from the previous meeting, reports, and any other supporting materials.
02
Prepare the meeting room or venue with necessary equipment, such as projector, screen, audio system, and seating arrangements.
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Invite all members of the governing body and any other stakeholders who need to attend the meeting. Send out the invitations well in advance and provide them with the necessary information and documents.
04
Begin the meeting by welcoming all attendees and going through the agenda. Make sure to allocate sufficient time for each agenda item and allocate time for any additional business that may arise during the meeting.
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Facilitate discussions and decision-making by providing all relevant information and encouraging open dialogue among the governing body members.
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Take accurate minutes of the meeting, noting down the key points discussed, decisions made, and any actions assigned to individuals or committees.
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Encourage active participation from all members and ensure that everyone has the opportunity to express their opinions and concerns.
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Conclude the meeting by summarizing the key decisions and actions, setting deadlines for completing assigned tasks, and confirming the date and time of the next meeting.

Who needs governing body meeting held:

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Governing body meeting held is typically required for organizations, companies, or institutions that have a governing body or board of directors. These could include government agencies, non-profit organizations, educational institutions, and corporations.
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Members of the governing body, such as board members, trustees, or directors, need to attend these meetings as they are responsible for making important decisions and providing strategic direction for the organization.
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In some cases, stakeholders outside the governing body may also be invited to attend the meeting, such as senior staff members, auditors, legal advisors, or representatives from other organizations who have a vested interest in the decisions being made.
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A governing body meeting is a meeting where the top most decision-makers of an organization come together to discuss important matters and make decisions.
Typically, the secretary or another designated individual is responsible for filing the governing body meeting minutes with the appropriate authorities.
The minutes of a governing body meeting should include details such as date, time, location, attendees, agenda items, discussions, decisions made, and any action items to follow up on.
The purpose of a governing body meeting is to ensure that important decisions are made in a transparent and accountable manner, and that the organization's goals and objectives are being met.
The minutes of a governing body meeting must include all relevant information discussed and decisions made during the meeting.
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