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CHANGE REQUESTS & CHANGE ORDERS Best Practices for Owners & CMS Even the most thoughtfully planned project may have changes. While change orders are almost an inevitable part of the construction process,

How to fill out change requests change orders

How to fill out change requests change orders:

1. Begin by gathering all the necessary information and documentation related to the change. This may include any previous change orders, contracts, drawings, specifications, or any other relevant documents.
2. Clearly state the reason for the change request or change order. Provide a detailed explanation of what needs to be changed and why it is necessary. Include any supporting evidence or rationale to justify the change.
3. Identify the impact of the change on the project. Assess how the change will affect the scope, schedule, budget, or any other aspect of the project. Consider any potential risks or conflicts that may arise as a result of the change.
4. Collaborate with the project team and stakeholders to evaluate the change request or change order. Seek their input and opinion to ensure thorough consideration of the proposed change. Consult with any necessary subject matter experts or specialists to assess the technical feasibility of the change.
5. Determine the cost implications of the change. Estimate the additional resources, materials, or labor required to implement the change. Calculate any potential cost overruns or savings resulting from the change. Consult with relevant departments or financial experts to accurately assess the financial impact.
6. Document the change request or change order using the appropriate form or template. Ensure all necessary fields are completed, including the project details, change description, impact assessment, cost estimates, and any required approvals. Follow any specific guidelines or procedures provided by the organization or project management.
7. Submit the filled-out change request or change order form to the designated authority or change control board. Ensure it is communicated to all relevant parties and stakeholders involved in the project. Maintain a record of the submission and any associated communication for future reference.

Who needs change requests change orders?

1. Project Managers: Project managers are responsible for overseeing the execution of a project and ensuring that it is completed within the established scope, schedule, and budget. They need change requests change orders to effectively manage and control any changes that may arise during the project's lifecycle.
2. Stakeholders: Stakeholders, including clients, customers, or any individuals or organizations with an interest in the project, need change requests change orders to understand and evaluate any proposed changes. This allows them to provide input, make informed decisions, and track the progress of the project.
3. Contractors and Subcontractors: Contractors and subcontractors who are working on the project need change requests change orders to receive clear instructions on any changes that may impact their scope of work or contractual obligations. This ensures that they can adjust their plans, resources, and schedules accordingly.
4. Regulatory Authorities: If the project is subject to regulatory oversight or compliance requirements, regulatory authorities may need change requests change orders to assess and approve any changes that might impact safety, environment, or any other regulated aspects.
5. Financial Departments: The financial departments of organizations involved in the project need change requests change orders to assess the financial impact of any proposed changes. This allows them to budget, allocate resources, and track the project's financial performance accurately.

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What is change requests change orders?

Change requests change orders are requests made to modify the scope, schedule, or budget of a project.

Who is required to file change requests change orders?

Project managers, stakeholders, or anyone involved in the project may be required to file change requests change orders.

How to fill out change requests change orders?

Change requests change orders are typically filled out with details of the requested change, justification, impact on the project, and any potential cost implications.

What is the purpose of change requests change orders?

The purpose of change requests change orders is to document and formalize changes to a project in order to maintain clarity, control, and accountability.

What information must be reported on change requests change orders?

Change requests change orders must include details of the requested change, justification, impact on the project, and any potential cost implications.