Get the free PROXY FORM AND VOTING PAPER - Australian Institute of

AUSTRALIAN INSTITUTE OF OFFICE PROFESSIONALS Incorporated in Victoria ABN 68 004 992 527 ANNUAL GENERAL MEETING (Friday, 14 November 2014) Griffin Room, Quality Suites Clifton on Northbound 100 Northbound

How to fill out proxy form and voting

How to fill out proxy form and voting:

1. Obtain the proxy form: The first step is to obtain the proxy form, which is typically provided by the organization or company conducting the voting. This form allows you to appoint someone to vote on your behalf.
2. Read the instructions: Before filling out the proxy form, carefully read the instructions provided. This will ensure that you have a clear understanding of the process and any specific requirements.
3. Fill in your details: Provide your personal information on the proxy form, including your name, address, and contact information. This will help identify you as the shareholder or member who is appointing the proxy.
4. Choose your proxy: Decide who will be your proxy and indicate their name on the form. This person should be someone you trust to represent your interests and vote in accordance with your instructions.
5. Specify voting instructions: If you have specific instructions for your proxy, such as how to vote on certain resolutions or issues, clearly state these instructions on the form. This ensures that your proxy understands your preferences.
6. Sign and date the form: Once you have filled out all the necessary information, sign and date the proxy form. This serves as your authorization for the chosen proxy to vote on your behalf.

Who needs proxy form and voting:

1. Shareholders: Shareholders of a company may need to fill out a proxy form and voting if they are unable to attend a shareholders' meeting where important decisions will be made. By appointing a proxy, they can ensure their voice is heard and their shares are voted on their behalf.
2. Members of organizations: Members of organizations, such as associations or clubs, may also need to fill out a proxy form and voting if they are unable to attend meetings where important matters will be decided. This allows them to still participate in decision-making processes.
3. Absentee voters: People who are unable to physically attend an election or voting event, such as due to travel or illness, may use a proxy form to appoint someone to vote on their behalf. This ensures their vote is still counted and their voice is heard in the decision-making process.

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What is proxy form and voting?

Proxy form and voting is a process where a shareholder delegates their voting rights to another party to vote on their behalf during a meeting.

Who is required to file proxy form and voting?

Shareholders who are unable to attend a meeting in person or wish to delegate their voting rights to another party are required to file proxy form and voting.

How to fill out proxy form and voting?

Proxy form and voting can typically be filled out by indicating the shareholder's voting preferences on the form and providing any necessary information about the proxy.

What is the purpose of proxy form and voting?

The purpose of proxy form and voting is to ensure that all shareholders have a voice in the decision-making process of a company, even if they cannot attend a meeting in person.

What information must be reported on proxy form and voting?

Proxy form and voting typically require the shareholder's name, number of shares held, voting preferences, and details of the proxy if applicable.