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California Polytechnic State University San Luis Obispo, CA 93407 Voice 805×7566395 Trujillo cal poly.edu Loan Worksheet The application process for borrowing traveling exhibitions from the Robert
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How to fill out exhibit loan worksheet

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How to fill out exhibit loan worksheet:

01
Begin by gathering all necessary information and documents related to the exhibit loan. This may include the loan agreement, inventory list, insurance information, and contact details of the lender and borrower.
02
Start by filling out the basic information section of the exhibit loan worksheet. This typically includes the name of the borrower, lender, and any other relevant parties involved in the loan. Fill in the dates of the loan period and the duration of the loan.
03
Next, move on to the section where you list the specific items being loaned for the exhibit. Provide detailed descriptions of each item, including its title, artist/creator, medium, dimensions, and any other relevant details. If there are multiple items, make sure to number them for clarity.
04
In the section for conditions of the loan, specify any special handling instructions, display requirements, or restrictions on the use of the loaned items. This may include guidelines for temperature and humidity control, lighting, and security measures.
05
If there is any insurance coverage associated with the loan, fill in the insurance section of the worksheet. Include details such as the insurance company, the coverage amount, and any deductible or special conditions that may apply.
06
Provide information about the exhibiting institution or venue where the loaned items will be displayed. Include the name, address, and contact details of the institution, as well as the start and end dates of the exhibition.
07
If there are any special terms or conditions related to the loan, such as lending fees, exhibition fees, or indemnity agreements, ensure that these are clearly stated in the appropriate section of the worksheet.
08
Finally, review the completed exhibit loan worksheet to ensure that all information is accurate and complete. Sign and date the worksheet, and make copies for all relevant parties involved in the loan.

Who needs exhibit loan worksheet?

01
Curators or exhibition organizers who are borrowing artwork or exhibits from external lenders for an exhibition.
02
Artists or organizations lending their artwork or exhibits to an exhibition.
03
Museums, galleries, or institutions that are lending or borrowing exhibits for temporary display in their facilities.
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Exhibit loan worksheet is a document used to track and manage loans of items for exhibits or displays.
Anyone loaning items for an exhibit or display is required to file an exhibit loan worksheet.
Exhibit loan worksheet can be filled out by providing all necessary information about the loaned items, including details about the lender, borrower, duration of loan, and condition of items.
The purpose of exhibit loan worksheet is to ensure that all parties involved in the loan of items for exhibits or displays are clear on the terms and conditions of the loan.
Information such as lender details, borrower details, loan duration, condition of loaned items, and any special conditions must be reported on exhibit loan worksheet.
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