Get the free Mileage Reimbursement Form - the Public Libraries of Saginaw - saginawlibrary

PUBLIC LIBRARIES OF SAGINAW Car Allowance Mileage Record EMPLOYEE DATE BRANCH×DEPARTMENT ODOMETER READING MILEAGE DESTINATION REASON FOR TRAVEL MISCELLANEOUS EXPENSE (attach receipts) START AMOUNT

How to fill out mileage reimbursement form

How to fill out a mileage reimbursement form:

1. Obtain the form: Contact your employer or the appropriate department to request a mileage reimbursement form. It may also be available for download on the company's website or intranet.
2. Fill in personal information: Start by entering your name, employee ID or social security number, and contact information such as your address and phone number. This information helps to identify you as the employee seeking reimbursement.
3. Date and period: Provide the date(s) for which you are claiming mileage reimbursement. Some forms may require you to specify a specific time period, such as a week or month, while others may allow you to include multiple dates.
4. Trip details: List each trip separately, including the starting and ending locations, the purpose of the trip (e.g., business meeting, client visit), and the distance traveled. Some forms may also require additional information such as the route taken or any tolls or parking fees incurred.
5. Calculate mileage: If your form does not provide a section for mileage calculation, multiply the distance traveled by the applicable reimbursement rate per mile. Make sure to use the correct reimbursement rate specified by your employer.
6. Subtotal and total: Calculate the subtotal for each trip by multiplying the distance traveled by the reimbursement rate, and then add up all the subtotals to get the total amount to be reimbursed.
7. Supporting documentation: Some mileage reimbursement forms require supporting documentation such as a detailed itinerary, receipts for tolls or parking fees, or a log of all trips taken during the specified period. Make sure to include any required documentation along with the form.
8. Signature and submission: Once you have filled out all the necessary sections, sign the form to certify that the information provided is accurate. Follow the instructions provided on the form for submission, whether it's submitting it electronically or physically to the appropriate department.

Who needs a mileage reimbursement form:

1. Employees who use their personal vehicles for work: If you are an employee who frequently uses your personal vehicle for work-related purposes, such as traveling to meetings, conferences, client visits, or running work errands, you may be eligible for mileage reimbursement.
2. Independent contractors and freelancers: Independent contractors or freelancers who are hired to perform specific tasks or services for a company may also be required to track and submit mileage reimbursement forms for business-related travel.
3. Sales representatives or field employees: Professionals who are required to travel frequently for their job, such as sales representatives, field engineers, or service technicians, often need to fill out mileage reimbursement forms to be compensated for their travel expenses.

It's important to note that the eligibility criteria for mileage reimbursement may vary depending on the company's policies and the nature of your employment. It's best to consult with your employer or human resources department to determine if you are eligible for mileage reimbursement and to obtain the necessary forms.

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What is mileage reimbursement form?

A mileage reimbursement form is a document used to request reimbursement for travel expenses incurred while using a personal vehicle for work purposes.

Who is required to file mileage reimbursement form?

Employees who have permission to use their personal vehicle for work-related travel and are eligible for mileage reimbursement are required to file a mileage reimbursement form.

How to fill out mileage reimbursement form?

To fill out a mileage reimbursement form, one must provide details such as date of travel, starting and ending locations, total miles driven, purpose of the trip, and any additional expenses incurred.

What is the purpose of mileage reimbursement form?

The purpose of a mileage reimbursement form is to ensure that employees are properly compensated for the use of their personal vehicle for work-related travel.

What information must be reported on mileage reimbursement form?

Information such as date of travel, starting and ending locations, total miles driven, purpose of the trip, and any additional expenses incurred must be reported on a mileage reimbursement form.