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3 DRAFT OF LETTER TO BE ADDRESSED TO SEPRA BY SUCH MEMBERS Whore POWER SUPPLY HAS BEEN RESTORED AFTER SUBMISSION UNDERTAKING TO KE SCL AS DEMANDED BY THEM. Dated: 14th March 2012 The Director Consumer
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Start with a clear purpose: Clearly identify the reason for writing the letter. Whether it's a formal business correspondence or a personal communication, knowing the purpose will help you shape the content effectively.
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Include the date and recipient's information: Begin the letter by adding the current date and the recipient's details, such as their name, job title, and address. This ensures that the letter reaches the intended person and creates a professional impression.
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Write a formal salutation: Use an appropriate salutation to address the recipient respectfully. For a formal letter, use "Dear Mr./Ms./Dr. [Last Name]." If you are unsure of the recipient's gender or are writing a more casual letter, you can use "Dear [First Name] [Last Name]."
04
Introduce yourself or remind the recipient of your relationship: In the opening paragraph, briefly introduce yourself or remind the recipient of your previous interaction. This establishes context and helps the reader connect with your letter.
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Clearly state the purpose of the letter: In the following paragraphs, clearly express the purpose of your letter. Whether it's requesting information, expressing gratitude, giving feedback, or any other reason, ensure that your intention is well-communicated.
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Provide supporting details or evidence: Depending on the nature of your letter, you may need to provide additional information to support your purpose. This can include facts, figures, relevant experiences, or any other data that strengthens your message.
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Be concise and organized: Keep your sentences and paragraphs concise, making it easier for the recipient to understand your message. Organize your points logically and use bullet points or numbered lists when necessary to enhance readability.
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Use appropriate language and tone: Choose appropriate language and maintain a professional tone throughout the letter. Consider the recipient's background and relationship with you while crafting your message. Avoid using offensive or overly casual language.
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Conclude with a clear call to action or closing statement: End your letter with a clear call to action, such as requesting a response, scheduling a meeting, or expressing your availability for further discussion. If applicable, express your appreciation or use an appropriate closing statement like "Sincerely" or "Best regards."
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