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Standard RFQ Template Instructions for McGill Requesters who wish to solicit quotations from potential vendors of Goods and Services to the University Procurement Services has developed a standard

How to fill out standard rfq template

How to fill out a standard RFQ template:

1. Start by reviewing the RFQ template thoroughly. Make sure you understand all the sections and fields required.
2. Provide your company's name, address, and contact information in the designated fields at the beginning of the RFQ template.
3. In the introduction section, briefly describe your company and its background. Include information about your industry experience, expertise, and any relevant certifications or accreditations.
4. Specify the scope of the project or the goods/services you are requesting in the appropriate section. Clearly outline the requirements, quantities, and any specific details that suppliers need to know.
5. If applicable, include any technical specifications or standards that need to be met by the suppliers. This helps ensure that the bidders understand the technical aspects of your requirements.
6. Define the evaluation criteria for selecting the winning bid. Outline the factors that will be considered, such as price, quality, delivery time, past performance, or any other relevant criteria. Be specific and transparent to assist bidders in preparing their proposals.
7. Provide any necessary additional instructions or documents that suppliers may need to fill out or include with their bids. This could include non-disclosure agreements, certifications, or samples, depending on the nature of the RFQ.
8. Set a clear deadline for bid submission and specify the preferred method of submission. This could be by email, through an online portal, or through physical delivery. Include all the necessary contact details for bid submission.
9. Finally, proofread the completed RFQ template to ensure accuracy and clarity. Make sure all fields are filled out properly and any specific instructions are followed.

Who needs a standard RFQ template:

1. Companies or organizations that want to solicit bids from suppliers or contractors for specific goods or services.
2. Procurement departments or purchasing professionals responsible for sourcing products or services for their company.
3. Government entities, educational institutions, or non-profit organizations that follow a formal procurement process.

Note: The use of RFQ templates may vary from one industry to another or based on specific organizational requirements.

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