Get the free Mileage and Expense Sheet - STAR Services

STAR Services, Inc. MILEAGE AND EXPENSE SHEET Employee: Pay Period Employee ID: Department: Activity Consumer×Reason×Destination Date Example: 1×1/14 Drove to customer's office bought office supplies

How to fill out mileage and expense sheet

How to fill out a mileage and expense sheet:

1. Start by gathering all the necessary information, including the date of travel, the purpose of the trip, the starting and ending locations, and the number of miles driven.
2. Record the starting and ending odometer readings for each trip. Be accurate and careful while noting down the mileage.
3. Calculate the total mileage for each trip by subtracting the starting odometer reading from the ending odometer reading. Write this figure in the appropriate column on the mileage and expense sheet.
4. Next, move on to the expense section of the sheet. Begin by listing any expenses incurred during the trip, such as fuel, meals, lodging, tolls, or parking fees. Be sure to keep all receipts for these expenses.
5. For each expense, record the date, a brief description, and the cost in the appropriate fields on the sheet. Make sure to categorize the expenses correctly and be as detailed as possible.
6. If there are any additional notes or relevant information about the trips or expenses, make a note of them at the bottom or in a separate comments section of the sheet.

Who needs a mileage and expense sheet:

1. Business professionals: Salespeople, consultants, and other professionals who frequently travel for work can benefit from keeping track of their mileage and expenses. It helps them calculate the mileage reimbursement they may be eligible for and keeps their expenses organized for tax purposes.
2. Self-employed individuals: Freelancers, independent contractors, and small business owners who need to track both their business and personal mileage and expenses can use a mileage and expense sheet to maintain accurate records.
3. Employees seeking reimbursement: If your employer offers mileage reimbursement or expense reimbursement for work-related travel, it is essential to keep track of your mileage and expenses to ensure you are properly compensated.

In conclusion, filling out a mileage and expense sheet involves recording accurate mileage and categorizing and documenting all relevant expenses. It is a useful tool for professionals, self-employed individuals, and employees seeking reimbursement for their business-related travel.

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