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1. Gather the necessary documents or information that you need to fax. This may include important forms, contracts, reports, or any other paperwork that needs to be transmitted.
2. Make sure you have a working fax machine or an online fax service. If you have a physical fax machine, ensure that it is connected to a phone line and has paper loaded. If you're using an online fax service, log in to your account and have the file you want to fax ready to upload.
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4. Double-check the recipient's information. Ensure that you have the correct fax number and that the recipient's name and contact details are accurate.
5. If necessary, attach a cover sheet to your fax. A cover sheet is a separate document that includes the recipient's information, your information, a brief message, and any additional instructions. It helps organize and clarify the fax transmission.
6. Prepare the documents you want to fax. Ensure that they are properly aligned and in the correct order, especially if you are sending multiple pages. If needed, staple or clip the pages together to keep them in order.
7. If you are using a physical fax machine, feed the documents into the machine's paper feeder or place them face-down on the glass scanner. Follow the instructions provided by your fax machine to send the fax.
8. If you are using an online fax service, upload the file you want to fax to the online platform. Verify that the file uploaded correctly and select the option to send the fax.
9. After starting the fax transmission, wait for the process to complete. Typically, your fax machine or online fax service will provide a confirmation message or receipt indicating that the fax was successfully sent.

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3. People who prefer using fax communication over other methods such as email or physical mail due to convenience, record-keeping purposes, or specific industry requirements.

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