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Published with the support of: Code of conduct for information security www.normen.no Use of data processor (external business unit) Purpose Responsibility Execution Scope Target group This fact sheet

How to fill out use of data processor

How to fill out use of data processor:

1. Gather all necessary information: Before you begin filling out the use of data processor form, make sure you have all the required information at hand. This may include the name of the data processor, their contact information, and a description of the data processing activities they will be responsible for.
2. Identify the purpose of data processing: Clearly state the purpose for which the data processor will be processing data. This could be for tasks such as data storage, analysis, or transfer. Understanding the purpose will help ensure that the data processor is aware of their responsibilities and obligations.
3. Specify the types of data being processed: Indicate the types of data that the data processor will be handling. This can include personal data, sensitive data, or any other specific categories of data that are relevant to the processing activities.
4. Outline the security measures in place: Describe the security measures that the data processor has implemented to protect the data being processed. This may include encryption methods, access controls, or data breach notification procedures. It is important to ensure that the data processor has appropriate security measures in place to protect the data from unauthorized access or misuse.
5. Define the retention period: Specify the duration for which the data processor will retain the data. This should be in compliance with applicable data protection laws and regulations. It is important to have a clear understanding of how long the data will be stored and when it will be deleted or anonymized.

Who needs use of data processor?

1. Companies and organizations: Businesses of all sizes may need to utilize the services of a data processor. This could include outsourcing certain data processing tasks to third-party service providers for efficiency and cost-effectiveness.
2. Data controllers: Data controllers, who are responsible for determining the purposes and means of data processing, may need to engage data processors to carry out specific processing activities on their behalf. This allows data controllers to focus on their core operations while ensuring that data is processed in a compliant and secure manner.
3. Organizations handling sensitive data: Entities that handle sensitive data, such as personal health information, financial data, or legal documents, may require the expertise and specialized infrastructure of a data processor. These processors can help ensure that sensitive data is handled with the utmost care and in line with legal requirements.

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What is use of data processor?

The use of a data processor is to process data on behalf of the data controller in compliance with data protection regulations.

Who is required to file use of data processor?

Any organization that uses a data processor to process personal data is required to file a use of data processor.

How to fill out use of data processor?

To fill out use of data processor, the organization must provide details on the data processor used, the type of data being processed, and the security measures in place.

What is the purpose of use of data processor?

The purpose of use of data processor is to ensure that personal data is processed in a secure and compliant manner.

What information must be reported on use of data processor?

The information reported on use of data processor includes details on the data processor used, the type of data being processed, and the security measures in place.