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VH 8389 Install Parish Council Minutes of the Village Hall Committee Held in the Council Offices, Install Road, Install on 14 October 2010 Present: Councillors S F Jones and M Houghton, Mrs B Howard,
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How to fill out Birstall Parish Council minutes:
01
Start by recording the date and time of the meeting at the top of the minutes. This helps in providing a clear record of when the meeting took place.
02
Include a list of attendees, noting the names of the council members, any guests or visitors, and the secretary or clerk who will be taking the minutes.
03
Begin the minutes with a summary of the previous meeting's minutes. This may include items that were discussed, decisions made, or any follow-up actions that were discussed. Make sure to note whether the previous minutes were approved or if any amendments were made.
04
Record the key points discussed during the current meeting. Include details of each topic of discussion, any motions or proposals made, and points of agreement or disagreement among council members. Be concise but thorough, capturing the main ideas and outcomes.
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Include any matters arising or any items brought up for future consideration. These may be topics that require further discussion or research before a decision can be made. It is important to capture these items to ensure they are not overlooked in future meetings.
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Record any public or council member comments made during the meeting. This may include questions, concerns, or suggestions brought up during any public participation segments or general discussion.
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Make sure to document any action items or tasks assigned during the meeting. This can include responsibilities delegated to specific individuals, deadlines for completion, or follow-up required.
Who needs Birstall Parish Council minutes?
01
Members of the Birstall Parish Council: The minutes serve as a clear record of the discussions, decisions, and actions taken during the council meetings. Council members can refer back to the minutes to ensure they are up to date on past decisions and to inform their future actions.
02
Clerk or Secretary: The minutes are an essential tool for the clerk or secretary responsible for taking notes during the meeting. They serve as an official record of what occurred and provide guidance for the preparation of future agendas, follow-up actions, or any necessary correspondence.
03
Public: The minutes can be accessed by the public and interested parties who want to stay informed about the work of the Birstall Parish Council. They provide a transparent and detailed account of the council's activities, decisions, and discussions.
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