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Minutes of the public hearing held by the City of Surrey, detailing council members present, discussions, proposals for zoning by-law amendments, public delegations, and resolutions made during the
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How to fill out Regular Council - Public Hearing Minutes
01
Start with the title 'Regular Council - Public Hearing Minutes'.
02
Include the date, time, and location of the meeting at the top.
03
List the names of all council members present and absent.
04
Record the agenda items discussed during the public hearing.
05
Summarize the key points presented by speakers, noting their names and affiliations.
06
Document any motions made, including who proposed and seconded each motion.
07
Capture the voting outcomes for each motion, specifying 'yes', 'no', or 'abstain'.
08
Include any public comments made during the meeting.
09
Write a brief conclusion summarizing the decisions made during the hearing.
10
Sign the minutes with the name of the person responsible for recording them.
Who needs Regular Council - Public Hearing Minutes?
01
Members of the council who need a record of the proceedings.
02
City officials who require documentation for legal or administrative purposes.
03
Members of the public who want to stay informed about council decisions.
04
Any stakeholders involved in the issues discussed during the public hearing.
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People Also Ask about
Can anyone attend a full Council meeting?
Full Council meetings You can attend any Full Council meeting. Find out more about Full Council members, meeting dates and agendas. You can also watch live and recorded Full Council meetings.
Can the public attend local Council meetings?
All Council and Council Committee meetings are open to the public, with the exception of "closed session" meeting items.
Can anyone speak at a Council meeting?
Members of the public can request to speak on their own or present a deputation at Cabinet, Scrutiny and other council committee meetings. The request to speak must relate to a topic on the agenda for the meeting they wish to address.
Can the public ask questions at a Parish Council meeting?
All communication at meetings shall be through the Chairman. Councillors may not address questions raised by members of the public except through and with the permission of the Chairman. Members of the public may not address individual councillors except through, and with the permission of the Chairman.
Can the public speak at a Council meeting?
Yes, the public has an opportunity to address the City Council Members at the beginning of both Study Session and Formal meetings. You will need to complete a speaker slip and hand it to the City Clerk or recording secretary before the meeting begins.
What happens at a local Council meeting?
Council decisions are made by elected councillors at Council meetings. Matters are decided by vote. Neither the mayor nor individual councillors have the legal authority to act or make decisions on behalf of the council.
How to take minutes for a Council meeting?
What Should Be Included in Meeting Minutes? Date and time of the meeting. Names of the meeting participants and those unable to attend (e.g., “regrets”) Acceptance or corrections/amendments to previous meeting minutes. Decisions made about each agenda item, for example: Actions taken or agreed to be taken. Next steps.
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What is Regular Council - Public Hearing Minutes?
Regular Council - Public Hearing Minutes are official records of the discussions, decisions, and proceedings that occur during a public hearing held by a council. They document the details of the meeting to provide transparency and accountability.
Who is required to file Regular Council - Public Hearing Minutes?
Typically, the secretary or designated official of the council is required to file the Regular Council - Public Hearing Minutes. This is to ensure that all proceedings are accurately recorded and maintained for public access.
How to fill out Regular Council - Public Hearing Minutes?
Regular Council - Public Hearing Minutes should be filled out by noting the date, time, and location of the hearing, the names of council members present, a summary of discussions, decisions made, and any public comments received. It's important to document the agenda items discussed and to record votes on any motions.
What is the purpose of Regular Council - Public Hearing Minutes?
The purpose of Regular Council - Public Hearing Minutes is to provide an accurate and comprehensive account of the public hearing proceedings. They serve as a reference for council members, the public, and future meetings, promoting transparency and informing stakeholders of decisions made.
What information must be reported on Regular Council - Public Hearing Minutes?
Regular Council - Public Hearing Minutes must report the date, time, and location of the hearing, names of council members present, a summary of discussions, decisions taken, any public comments and inputs, and the outcome of votes on proposals or motions.
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