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Shorter Missionary Expense Report (Attachment 4) Name of Missionary Mission Board Place of Service Dates of Service Preparation (before actual departure) Passport Visa (s) Photo (s) Medical Medications

How to fill out short-term missionary expense report

How to fill out a short-term missionary expense report:

1. Begin by gathering all the necessary receipts and documents related to your missionary expenses. This may include transportation and lodging receipts, food and meal receipts, and any other relevant expenses.
2. Create a clear and detailed summary of your expenses. This can be done either on a computer or by hand, using a spreadsheet or a paper form specifically designed for expense reporting.
3. Start by listing the date and purpose of each expense. For example, if you had a meal with a local community during your missionary trip, write down the date of the meal and the purpose, such as "Meal with local community for fellowship and outreach."
4. Categorize your expenses into different categories such as transportation, lodging, meals, supplies, and any other applicable categories. This will help organize your expenses and make it easier for those reviewing your report to understand the breakdown of your expenses.
5. For each expense, record the total amount spent and attach the corresponding receipt as evidence. Make sure to retain all original receipts in case they need to be verified or audited at a later stage.
6. Calculate the total expenses for each category and provide a subtotal for each category. For example, if you spent money on transportation and lodging, calculate the total spent for each category separately.
7. Add up all the subtotals to obtain the grand total of your expenses. Clearly indicate this grand total on your expense report.

Who needs a short-term missionary expense report?

1. Short-term missionaries: If you are a missionary who has incurred expenses during your trip, it is important to complete a short-term missionary expense report. This report will serve as a record of your expenses and will help ensure that you are reimbursed for any eligible expenses.
2. Missionary organizations or churches: Missionary organizations or churches typically require their missionaries to submit an expense report for accountability and recordkeeping purposes. The expense report allows them to track the expenses incurred by their missionaries and allocate funds accordingly.
3. Donors and supporters: Those who financially support short-term missionaries are often interested in knowing how their contributions are being utilized. By providing a detailed expense report, donors and supporters can see how their funds were allocated and feel confident that their resources were used appropriately.

In conclusion, filling out a short-term missionary expense report involves gathering receipts, categorizing expenses, providing detailed information, and totaling the expenses. This report is essential for the missionaries themselves, the missionary organizations or churches, as well as for the donors and supporters.

For pdfFiller’s FAQs

What is short-term missionary expense report?

The short-term missionary expense report is a document that details the expenses incurred by short-term missionaries during their mission trips.

Who is required to file short-term missionary expense report?

Short-term missionaries who have incurred expenses during their mission trips are required to file the expense report.

How to fill out short-term missionary expense report?

The short-term missionary expense report can be filled out by providing details of expenses, such as transportation, accommodation, meals, and other related costs.

What is the purpose of short-term missionary expense report?

The purpose of the short-term missionary expense report is to track and document the expenses incurred during mission trips for reporting and reimbursement purposes.

What information must be reported on short-term missionary expense report?

Information such as date of expenses, description of expenses, amount spent, and receipts should be reported on the short-term missionary expense report.

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