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EXTERNAL EXAMINER CLAIM FORM FOR REIMBURSEMENT OF FEES AND EXPENSES TITLE: FIRST NAME’S):. SURNAME: ... .... HOME ADDRESS: ...... POSTCODE:. . NI NUMBER: DATE OF BIRTH: PLEASE COMPLETE THIS FORM

How to fill out external examiner claim form

Who needs external examiner claim form:

1. External examiners who have completed their duties and are seeking reimbursement or compensation for their services.
2. Universities or educational institutions that employ external examiners and have specific processes in place for filing claims.

How to fill out external examiner claim form:

1. Obtain the claim form: Contact the appropriate department or administrative office at the university or educational institution where you served as an external examiner. Request the claim form, ensuring that you have the correct version for your role and the specific duties you performed.
2. Review the instructions: Carefully read through the instructions provided on the claim form. Make note of any specific documentation or supporting evidence that may be required.
3. Personal information: Start by filling out your personal information section, which usually includes your full name, contact details, mailing address, and any identification numbers assigned to you by the university or educational institution.
4. Bank details: Provide your bank details, including the name of your bank, branch code, account number, and any other relevant information required for electronic transfers of funds.
5. Dates and duration: Indicate the dates during which you served as an external examiner. This typically includes the start and end dates of your duties. If your role involved multiple visits, make sure to specify the duration of each visit.
6. Expenses incurred: List all the expenses you are eligible to claim for reimbursement. This might include travel expenses, accommodation costs, meals, and other relevant expenses. Make sure to attach any supporting documentation, such as receipts or invoices, as required.
7. Calculation of fees: Specify the fees you are claiming for your services as an external examiner. This could be a flat rate or calculated based on a specific formula outlined by the university or educational institution. Pay attention to any applicable tax deductions or withholdings.
8. Sign and date: Once you have completed filling out the form, review it for accuracy and completeness. Sign and date the claim form, acknowledging that all the information provided is true and accurate to the best of your knowledge.
9. Submit the claim form: Submit the claim form and any required supporting documentation to the designated department or administrative office as instructed. It is advisable to keep a copy of the completed form and supporting documents for your records.
10. Follow up: Inquire about the processing timeline for your claim and follow up with the relevant department or office if you do not receive a response within the specified timeframe. Keep track of any correspondence or communications related to your claim for future reference.

Remember, the exact process for filling out an external examiner claim form may vary depending on the institution. It is crucial to carefully read and follow the instructions provided with the form to ensure a smooth and timely reimbursement process.

For pdfFiller’s FAQs

What is external examiner claim form?

The external examiner claim form is a document used to report expenses incurred by external examiners while conducting examinations at an institution.

Who is required to file external examiner claim form?

External examiners who have incurred expenses while performing their duties at an institution are required to file the external examiner claim form.

How to fill out external examiner claim form?

To fill out the external examiner claim form, the examiner must provide details of the expenses incurred, attach relevant receipts, and submit the form to the institution's examination office.

What is the purpose of external examiner claim form?

The purpose of the external examiner claim form is to reimburse external examiners for expenses incurred while carrying out their examination responsibilities.

What information must be reported on external examiner claim form?

The external examiner claim form must include details of the expenses incurred, such as travel, accommodation, meals, and other related expenses. Receipts must be attached as supporting documentation.

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