Get the free PROCUREMENT CARD - niu

NORTHERN ILLINOIS UNIVERSITY PROCUREMENT CARD POLICIES AND PROCEDURES MANUAL 1 TABLE OF CONTENTS Table of Contents Contact Names Procurement Card Program. Definition of Terms. 1. Issuance of Card.

How to fill out procurement card - niu

How to fill out procurement card - NIU:

1. Log into the NIU procurement card system using your username and password.
2. Navigate to the "Cardholder" section and select "Procurement Card - NIU" from the menu.
3. Ensure that the card is active and has enough available balance for the purchase.
4. Enter the vendor information, including the name, address, and contact details, in the designated fields.
5. Provide a detailed description of the items or services being purchased, specifying the quantity, price, and any applicable discounts or taxes.
6. Verify that the purchase is within the allowable spending limit and complies with the NIU procurement policies.
7. If required, attach any supporting documents such as quotes, contracts, or receipts to justify the purchase.
8. Review the entered information for accuracy and completeness before submitting the procurement card request.
9. Click on the "Submit" button to send the request for approval and processing.
10. Keep a record of the procurement card transaction and any related documentation for future reference.

Who needs procurement card - NIU:

1. Faculty members: Professors or instructors may need a procurement card to purchase supplies, equipment, or services directly related to their teaching or research activities.
2. Administrative staff: Personnel responsible for purchasing office supplies, equipment, or services on behalf of their department may require a procurement card for convenience and efficiency.
3. Research staff: Researchers involved in conducting experiments or studies that require the acquisition of materials, chemicals, or equipment may benefit from having a procurement card.
4. Event organizers: Those organizing conferences, seminars, or other events at NIU may need a procurement card to cover expenses such as catering, venue rental, or guest speaker fees.
5. Department heads: Heads of academic or administrative departments may use procurement cards to manage departmental expenses and authorize purchases within their budgetary guidelines.
6. Graduate students: In some cases, graduate students may be granted a procurement card to facilitate the purchase of materials or equipment necessary for their research or academic work.

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What is procurement card - niu?

A procurement card is a credit card specifically used for purchasing goods and services for the organization.

Who is required to file procurement card - niu?

All employees who are authorized to use the procurement card are required to file reports for their purchases.

How to fill out procurement card - niu?

Employees can fill out procurement card reports by entering details of each purchase including date, amount, vendor, and business purpose.

What is the purpose of procurement card - niu?

The purpose of the procurement card is to streamline the purchasing process and provide employees with a convenient way to make approved purchases.

What information must be reported on procurement card - niu?

Information that must be reported on procurement cards includes date of purchase, amount spent, vendor name, and business purpose for the purchase.