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The Hertfordshire hackle The newsletter of the Hertfordshire Branch Volume 56 FT News Novice Class Oct 2015 Open Evening This year's open evening was attended by an enthusiastic, if slightly smaller

How to fill out this years open evening

How to fill out this year's open evening:

1. Plan the event: Start by determining the date, time, and location for the open evening. Consider other events and activities happening in your community to ensure maximum attendance.
2. Create a schedule: Develop a schedule of activities or presentations that will take place during the open evening. This could include guided tours, information sessions, student performances, or interactive demonstrations. Ensure that the schedule allows for enough time to cover all the necessary information.
3. Prepare materials: Print out any necessary brochures, pamphlets, or other informational materials that will be distributed during the open evening. Make sure to include relevant information about the school or event, as well as any upcoming deadlines or important dates.
4. Set up the venue: Organize the physical space where the open evening will take place. Arrange seating, display boards, and any equipment or technology needed for presentations. Make sure everything is clean, organized, and visually appealing.
5. Promote the event: Spread the word about the open evening. Use various channels such as social media, website announcements, emails, flyers, or even local newspapers to inform potential attendees about the event. Emphasize the benefits of attending and highlight any special features or attractions.
6. Coordinate with staff and volunteers: Assign roles and responsibilities to staff members or volunteers who will assist during the open evening. This could include greeting visitors, giving tours, or answering questions. Ensure that everyone understands their tasks and has any necessary training or resources.
7. Engage with attendees: Once the open evening begins, make an effort to engage with attendees. This could involve personally interacting with visitors, giving them a warm welcome, or providing additional information about the school or its programs.
8. Collect feedback: After the open evening, gather feedback from both attendees and staff/volunteers. This will help you identify areas for improvement and evaluate the success of the event. Consider distributing surveys or providing an opportunity for attendees to share their thoughts and suggestions.
9. Follow up: Don't forget to follow up with any potential applicants or interested individuals after the open evening. Send out thank-you emails, provide additional information if requested, and maintain communication to keep them engaged with the school or organization.

Who needs this year's open evening:

1. Prospective students: Open evenings are primarily intended for prospective students and their families. These events provide an opportunity for them to learn more about the school, its programs, and facilities, which can help them make an informed decision about where to continue their education.
2. Current students: Open evenings may also be relevant for current students who are considering transferring to a different school or program. Attending an open evening can provide them with firsthand information and insights into their potential new educational institution.
3. Parents and guardians: Parents and guardians play a crucial role in deciding where to send their child to school. Open evenings give them the chance to ask questions, explore the facilities, and assess whether the school aligns with their child's needs and aspirations.
4. Educators and school staff: School staff members, such as teachers, administrators, and counselors, may also benefit from attending open evenings. It allows them to stay updated with the offerings and facilities of other educational institutions, which can help in providing guidance to their students.
5. Community members: Open evenings can also be valuable for community members who are interested in supporting or getting involved with the school. Attending these events can help them develop a better understanding of the school's mission, values, and initiatives.

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