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ETC PUBLIC SECTOR SEMINAR Program Please photocopy & circulate to: 1. 2. 3. CONTRACT DRAFTING for Procurement, Tendering and Commissioning LONDON 25 JUNE 2009 NB This seminar will only be held in

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How to fill out contract drafting for procurement

How to fill out contract drafting for procurement?

01

Begin by gathering all necessary information and documents related to the procurement process. This includes the project details, scope of work, specifications, and any other relevant information.

02

Identify the parties involved in the procurement process. This typically includes the buyer (procuring entity) and the seller (supplier).

03

Clearly define the roles and responsibilities of each party. Outline the obligations and expectations of both the buyer and the seller in the contract.

04

Specify the terms and conditions of the procurement. This includes the duration of the contract, payment terms, delivery schedules, and any milestones or performance indicators.

05

Include provisions for any potential disputes or conflicts that may arise during the procurement process. Define the dispute resolution mechanisms, such as arbitration or mediation, to address these issues.

06

Ensure compliance with all applicable laws, regulations, and policies. For example, include clauses related to anti-corruption, ethics, environmental sustainability, and equal opportunity.

07

Review and finalize the contract draft. Make sure all the important provisions are included and that the language is clear and concise.

Who needs contract drafting for procurement?

01

Government agencies: Public procurement processes usually require well-documented contracts to ensure transparency, fairness, and compliance with regulatory frameworks.

02

Businesses: Private companies engaging in procurement activities often need contracts to establish clear terms and protect their interests when entering into agreements with suppliers or vendors.

03

Non-profit organizations: Organizations that rely on third-party service providers for their operations, such as NGOs or educational institutions, can benefit from contract drafting for procurement to establish contractual frameworks.

In summary, anyone involved in procurement activities, whether in the public or private sector, may require contract drafting to ensure a clear and legally-binding agreement that outlines the obligations, rights, and responsibilities of all parties involved.

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