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SOUTH GATE CITY COUNCIL REGULAR MEETING AGENDA Tuesday, April 12, 2016, at 6:30 p.m. I. Call to Order/Roll Call with Invocation & Pledge CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Jorge
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How to fill out call to orderroll call
How to fill out a call to order/roll call:
01
Begin by including the date and time of the meeting at the top of the call to order/roll call document.
02
Write down the location of the meeting, whether it is in-person or virtual.
03
List the names of all the expected attendees and their respective roles or positions.
04
Start the call to order/roll call by stating the purpose of the meeting and any specific objectives or agenda items.
05
Keep a record of the attendees' responses during roll call to ensure accurate attendance tracking.
06
If any attendees are absent, make a note of their absence and the reason if known.
07
As the meeting progresses, mark down any important points, decisions made, or action items assigned to the attendees.
08
Include any additional information or announcements that need to be addressed during the call to order/roll call.
09
At the end of the document, include the name and contact information of the person responsible for organizing the meeting.
10
Ensure that the call to order/roll call document is saved and shared with all relevant individuals post-meeting for reference.
Who needs a call to order/roll call?
01
Organizations or groups that hold regular meetings, such as businesses, associations, clubs, or committees.
02
Meeting facilitators or organizers who want to maintain an accurate record of attendance.
03
Attendees who may require attendance verification for various reasons, such as for legal or administrative purposes.
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Individuals who need to track the progress and outcomes of meetings to ensure follow-up actions are taken.
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Those responsible for maintaining transparency and accountability within an organization or group's decision-making processes.
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What is call to order/roll call?
Call to order/roll call is a procedure used in meetings where the chairman or presiding officer calls the meeting to order and takes a roll call to determine who is present.
Who is required to file call to order/roll call?
The chairman or presiding officer of a meeting is responsible for conducting the call to order/roll call.
How to fill out call to order/roll call?
To fill out a call to order/roll call, the chairman simply needs to announce the start of the meeting and call out the names of attendees to confirm their presence.
What is the purpose of call to order/roll call?
The purpose of call to order/roll call is to officially start the meeting and take attendance to ensure a quorum is present.
What information must be reported on call to order/roll call?
The call to order/roll call must include the names of all attendees present at the meeting.
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