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Automotive Fleet & Leasing Association & 2007 Conference Annual Meeting Turning Change int Op port y o unit September 5-7, 2007 Loews Montana Canyon Resort Tucson, Arizona From the President It gives

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1. Start by determining the purpose of the meeting and conference. What are the objectives you want to achieve? This could be networking, sharing information, making important decisions, or training sessions.
2. Prepare an agenda outlining the topics to be discussed, presentation schedule, and any activities or breakout sessions planned. This will help keep the meeting organized and ensure that all necessary topics are covered.
3. Identify the target audience for the meeting and conference. Consider the roles and responsibilities of the attendees, whether they are employees, stakeholders, clients, or industry experts.
4. Send out invitations or notifications to the intended participants, clearly stating the date, time, and location of the event. If necessary, provide travel and accommodation arrangements for out-of-town attendees.
5. Arrange for any necessary equipment or technology required for presentations or workshops. This could include projectors, microphones, whiteboards, or video conferencing capabilities.
6. Prepare educational materials or handouts that may be required during the meeting. These can include presentation slides, agendas, pamphlets, or reports for distribution to participants.
7. Set up the physical space for the event, ensuring it is appropriate for the number of attendees and the activities planned. Consider factors like seating arrangements, signage, and accessibility.
8. During the meeting and conference, make sure to adhere to the agenda and manage time effectively. Encourage active participation, ask for feedback, and address any questions or concerns raised by attendees.
9. Take notes or minutes of the meeting, summarizing the discussions, decisions made, and action steps identified. This will serve as a record of the event and help with follow-up tasks.
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For pdfFiller’s FAQs

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