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This document contains the minutes of the Delaware County Regional Planning Commission meeting held on January 27, 2011, detailing administrative business, variances, zoning map/text amendments, subdivision
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How to fill out Minutes
01
Begin with the heading, stating the type of meeting and date.
02
List all attendees and note absentees.
03
Identify the time and location of the meeting.
04
Write a brief summary of previous minutes, if applicable.
05
Document each agenda item discussed, along with key points and decisions made.
06
Note any action items assigned to individuals, including deadlines.
07
Include a section for open discussions or additional comments.
08
End with the next meeting's date and time, if scheduled.
09
Sign and date the minutes for final approval.
Who needs Minutes?
01
Meeting participants who need a record of discussions and decisions.
02
Managers and team leaders for tracking progress and accountability.
03
New team members to understand past discussions and decisions.
04
Legal departments for compliance and documentation purposes.
05
Stakeholders or external parties interested in meeting outcomes.
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What is Minutes?
Minutes are official written records of the proceedings and decisions made during a meeting.
Who is required to file Minutes?
Typically, the secretary or designated officer of an organization is required to file the Minutes of meetings.
How to fill out Minutes?
Minutes should be filled out by summarizing key discussions, decisions taken, attendees, the date and time of the meeting, and any action items.
What is the purpose of Minutes?
The purpose of Minutes is to provide a clear and accurate record of a meeting, to document decisions made, and to serve as a reference for future meetings.
What information must be reported on Minutes?
Minutes should report the date, time, and location of the meeting, names of attendees, agenda items discussed, decisions made, and action items assigned.
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